AgdaPkt 2015-07-27 Joint SA and PFA

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7.1.J. - Page 2 ANALYSIS The City can now begin the next phase of the overall Middlefield Road Improvements Project which is the design and preparation of construction documents for the Middlefield Road Streetscape Project. This project will follow, and will be integrated with the joint utility trench /undergrounding project. The streetscape project will construct roadway improvements on Middlefield Road between Main Street and Woodside Road, see attached location map. Proposed improvements include wider sidewalks, street trees, roadway /sidewalk lighting, crosswalks, benches, signal modifications, bike lane upgrades, and storm drainage enhancements. A community outreach meeting was held on June 24, 2015 to introduce the project to the community and to ask for input and feedback on project priorities and proposed design elements. The City is very satisfied with the performance of services provided by Bellecci & Associates on the earlier phases of the project, and feels that they are qualified, and could most efficiently provide the services necessary to design and prepare construction documents for the streetscape portion of the improvements. This work would be a continuation of the design and coordination efforts already started under the previous contract. ALTERNATIVES Council may select not to approve the proposed agreement with Bellecci & Associates and direct staff to find alternative means of completing the work, or modify the scope of work, or select another consultant. FISCAL IMPACT The cost for the services outlined in the Agreement is for an amount not to exceed $370,212. The contract is proposed to be funded out of the Capital Outlay Fund. As of July 7, 2015, there was a balance of $3,720,000 appropriated in the Middlefield Road Utility Underground District and Streetscape account (357- 80147) for project design and construction. ENVIRONMENTAL REVIEW The actions associated with entering into this Agreement do not constitute a project pursuant to the California Environmental Quality Act (CEQA) guidelines. After the plans are 35 percent completed, staff will present the project design to the Planning Division for CEQA review. It is anticipated that the proposed improvements will be considered to be Categorically Exempt based on the conditions that the project involves improvements to existing facilities.