AgdaPkt 2015-07-27 Joint SA and PFA

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7.1.K. - Page 7 expenditures to determine potential changes to the baseline budget, keeping funding requirements clearly in view. The PM will prepare forecasts of cost to complete and the cost estimate at completion at routine intervals based on performance. The PM will use the cost performance assessments along with scope and schedule performance measures to prepare its monthly and quarterly progress reports. The PM will review and analyze potential changes required or requested, including corrective or preventive actions, and process formal change requests in a consistent, integrated change control manner. The PM will prepare and submit monthly progress reports and regular reimbursement claim requests to the TA. 4. Quality Assurance and Project Integration It is anticipated that City's customary quality assurance and quality control procedures, supplemented by appropriate Caltrans and TA procedures, will be used for the Project. Respective standards, codes and regulations will provide the framework for achieving quality. The PM will monitor quality activities of the PA &ED consultant and Project team and document observations and findings. This process will measure quality, define changes required and validate that appropriate changes are integrated into deliverables. This will also consider integration of the Project with other capital infrastructure projects and land use and development plans. Lessons learned will be documented. The PM will review and analyze potential changes required or requested, including corrective or preventive actions, and process formal change requests in a consistent, integrated change control manner. The quality management activities and processes may be updated to incorporate the results of quality management activities. 5. Risk Management It is anticipated that City's customary risk management procedures, supplemented by appropriate Caltrans and TA procedures, will be applied in the Project. The PM will meet with the Project team, and others as needed, to review and categorize the PA &ED consultant's identified risks (sample categories include technical, external, organizational, and project management) and possible high -level risk management activities. The PM will be responsible for monitoring Project risks and communicating regularly with City, including convening risk management meetings. These meetings are envisioned as workshops discussing and defining techniques for qualitative and quantitative risk analysis as well as controlling or mitigating risks and identifying necessary Project changes. Page 5 of 6 REV: 07 -13 -15 VR ATTY /AGR /2015 /AMENDMENTS /AMEND NO.2