AgdaPkt 2015-07-27 Joint SA and PFA

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7.1.K. - Page 6 • Coordinate with TA: Work with TA and City staff to develop a new Funding Agreement for PS &E. 2. Project Communications The PM will manage Project communications among the team members, report specific information and performance metrics to City departments and management, disseminate information to stakeholders and the general public, and coordinate with City staff to obtain necessary assistance. The PM will be involved in face -to -face Project status meetings and Project team meetings, web or video conferences, phone calls, and e-mail, using customary guidelines and templates used by City. The PM will report Project performance and progress to City departments, management, and officials at key Project milestones. The PM will provide status updates to key stakeholders using e-mail in a customary format used by City. The PM will work with the City's public communications department to support its preparation and posting of Project status updates and documentation on the Project web page on the City's website. 3. Scope, Budget and Schedule Control Scope Control - The PM will use critical elements of the Project scope contained in the PA &ED consultant's agreement with City to manage and control the Project scope. The PM will continuously assess the variation from the baseline scope, including cause and degree and considering if corrective or preventive action is required. The PM will review and analyze potential changes required or requested, and process formal changes in a consistent, integrated change control manner. Schedule Control - The PM will use the PA &ED consultant's schedule to develop a summary-level baseline schedule statement, which in turn will reference the PA &ED consultant's detailed schedule. The PM will continuously assess the status of the Project schedule with respect to known and potential risks, and work to manage critical factors that might create schedule changes. This will be done in meetings with the PA &ED consultant that focus on detailed schedule performance relating to critical path items. The PM will rely on the PA &ED consultant to provide relevant, accurate reports to aid in this management process. Schedule variance will be a critical measure, combined with scope and budget variance, to express overall earned value progress versus time. The PM will expect the PA &ED consultant to consider resource leveling, what -if scenario analysis, adjustments to dependencies and durations, and schedule compression in determining appropriate and necessary course and schedule changes. The PM will review and analyze potential changes required or requested, including corrective or preventive measures, and process formal change requests in a consistent, integrated change control manner. Budget Control - The PM will use the PA &ED consultant's contract budget to compare the approved baseline cumulative cost distribution over time with actual cumulative Page 4 of 6 REV: 07 -1345 VR ATfY /AGR /2015 /AMENDMENTS /AMEND NO.2