AgdaPkt 2015-07-27 Joint SA and PFA

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7.1.F. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 27, 2015 SUBJECT Award of Contract — Sanitary Sewer Pump Station Improvements Project Marina P.S., P.S. No.17 and P.S. No. 19 RECOMMENDATION By motion, approve the contract documents and award the standard form construction contract 00520 for the Sanitary Sewer Pump Station Improvements Project- Marina P.S., P.S. No. 17 and P.S. No. 19 to the lowest responsible bidder, Casey Construction, Inc. of Emerald Hills for their low bid of $1,198,500.00 and authorize the City Manager to execute the contract and increase the contract amount, if necessary, up to 10% of the amount awarded, not to exceed $1,318,350.00 and confirm determination that the project is exempt and meets California Environmental Quality Act (CEQA) exemption criteria as set forth in Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction) of the CEQA Regulations. BACKGROUND The Redwood Shores Area currently has a total of 26 sanitary sewer pump stations and the Seaport Center /Pacific Shores Center Area has 5 sanitary sewer pump stations. Over the past ten years, the City has made improvements to sanitary sewer pump stations 1, 2, 3, 10, 12, 14, 15 and 25 to improve the pumping efficiency, ease of operation, and safety of the facility. Pump stations are selected for improvements after Engineering and Public Works Services staff evaluate the condition of the existing facilities and the overall functionality of the pump station. The evaluation includes issues of safety, maintenance and operation efficiency, and the ability of the facility to perform in emergency conditions. The subject contract would improve the Marina Pump Station, Pump Station 17 and Pump Station 19. These pump stations serve the Harbor /Marina Area and Redwood Shores neighborhoods. The subject contract consists includes the following: furnishing labor, materials, tools, equipment and "incidentals" for the improvements of the th ree (3) existing sanitary sewer pump stations. Specific project components include, but are not limited to: removal and replacement of existing mechanical and electrical structures; rehabilitation and repair of an existing wet well; furnishing, installation of a temporary by -pass system, submersible pumps, motor control center (MCC); complete 80KW generator; and connection of pump stations to existing force mains. Associated work includes saw - cutting, pavement removal and trenching, sheeting, shoring and bracing, dewatering, backfill, controlled density fill, base compaction,