AgdaPkt 2015-07-27 Joint SA and PFA

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7.1.G. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 27, 2015 SUBJECT Award of Contract — 2014 -2015 Slurry Seal Project RECOMMENDATION By motion: 1. Approve the contract documents and award the standard form construction contract (Section 00520) for the 2014 -2015 Slurry Seal Project to Pavement Coating Co. of Jurupa Valley, for their responsive and responsible low bid of $463,565.00 and authorize the City Manager to increase the contract amount, if necessary, up to 10% above the original contract amount. 2. Confirm the determination that the Project is exempt from the provisions of CEQA. BACKGROUND The 2014 -2015 Slurry Seal Project is part of the City's Roadway Management Program which addresses on -going pavement repair and replacement needs. Roadway pavement requires repair and preventive maintenance for a variety of reasons, including deterioration due to aging, traffic loads, exposure to the elements, and intrusive tree roots. The Roadway Management Program inventories, assesses, and tracks maintenance of the City's roadways. Roadway segments are prioritized for resurfacing based on an assessment of the overall street pavement network. Projects are selected to optimize pavement conditions and make the most efficient use of resources. The purpose of this project is to preserve and extend the serviceable life of the roadway pavements by protecting the pavement surface. Pavements tend to deteriorate slowly initially after placement but more rapidly as they age. It is more economical to preserve pavements in good condition rather than delaying repairs while deterioration and associated repair costs increase rapidly. ANALYSIS This project will apply a thin layer of asphalt material to the pavement surface to create a Slurry Seal. Slurry is a cold mixed material comprised mostly of fine aggregate and asphalt emulsion. Slurry Seal is a cost - effective preventive maintenance measure that provides a new wearing surface, seals and protects the underlying pavement from the elements, and extends the life of the pavement. Prior to the application of the Slurry Seal, deteriorated spot sections of pavement are replaced and larger cracks in the surface are filled with sealant.