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I . I . - G. City Manager Everett invited everyone to attend a question and answer community meeting regarding Electronic Arts, 6:30 to 10:00 p.m., May 24, 1996 at the Belmont - Sports Complex. ___-_n____-_-----______n_nn_nn_n__.________.n___.__---____n______-----____--n______-------------______n_n_-- Mayor Hartnett recessed the meeting at 9:08 p.m. Meeting reconvened at 9:16 p.m. ---------------------------------------------------------___---n___--_--___-__n_n_________nnn______---------n__n 8. STAFF REPORTS A New City Hall Project (100) REPORTS: Sharon Jones, Project Engineer, May 22,1996 Project Engineer Jones presented the staff report and introduced Steve Haynes, architect from Fisher Friedman, Walter Eng, Project Manager from Rudolph and Sletten, and Sandy Skelton, on site superintendent of the project, also from Rudolph and Sletten. Engineer Jones showed overheads of the Rudolph and Sletten budget, and said "We are asking Council to adopt a resolution...to amend an agreement for Rudolph and Sletten authorizing the construction of the new City Hall and accepting the subcontractors bids from the lowest responsible bidders, and authorizing execution of the amended agreement for the final agreed price of$8,5I5,614.00." - Project Engineer Jones said the above bid was approximately $500,000 less than the $9 million construction budget Council authorized in January, 1996. She advised that the total budget of the whole project remained at $11 million. In response to Council questions, Project Engineer Jones said the $11 million was not reduced by the $500,000 as staff will recommend using those funds for items the Council Facilities Committee had wanted included in the new City Hall, such as electronic equipment for the Council Chamber. Also, there is a need for an emergency generator in the new City Hall which is now included in the c.I.P. All staff recommendations for use of the $500,000 will be brought to the Council for its decision during discussions of the C.I.P. budget. Mayor Hartnett asked if anyone in the audience wished to address this topic. No one came forward. Councilwoman Buchan, member of the Council Facilities Committee charged with oversight of the new City Hall project, thanked the staff, especially Project Engineer Jones and Engineering Manager Patterson who insisted on quality throughout the process. '-- Taken out of order at this time. MINUTE BOOK NO. 54 Special Meeting Minutes Page No. 247 May 22, 1996 Page 8