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. I . I . - public meetings, until late September when the Sandpiper Lagoon Homeowners Association took an active part in notifying its members of the plan to build what turned out to be a very large maintenance facility at the fire station site. After more public - meetings, discussions with the Sandpiper Lagoon Homeowners Association, and Council scrutiny of the actual plans of the maintenance facility, the Council Facilities Committee and City staff conducted a search for a way to separate the two facilities and fmd alternate sites for the maintenance facility. Chairperson Buchan described the Committee and staff's focus on a cost benefit analysis of the project as well as what was best for the Redwood Shores community and presented the recommendations as a win/win situation. The Recommendations are: 1. Reaffirm the need for the maintenance facility in the Redwood Shores neighborhood; and 2. Approve a change in siting of elements of the new Fire Station and Maintenance Facility that will result in a two site project utilizing the existing project delivery system and current project team/consultants (including pending CM/GC); and 3. Direct staff to proceed with discussions with South Bayside Systems Authority (SBSA), the best apparent alternate site, to fully explore development of a joint-use maintenance facility within the SBSA plant property. It is the intent of the City Council to site the facility at this location. An appropriate financial plan and business arrangement shall also be developed for consideration by the SBSA Board and the City Council; and 4. Direct staff to identify any budget impacts to the current Capital Improvement Program (CIP) as a result of items I through 3 above. Staff will work with the Facilities ~ committee to reprioritize other CIP projects as necessary to increase funding for and ensure timely delivery of this priority project. 5. Direct staff to return to the City Council with the requisite requests for action (i.e.: resolutions, etc.) as soon as possible to formalize any and all changes in scope of project budget and work, related to items I through 4 above. Council Members restated their commitment to having the new Redwood Shores Fire station open on time in January 1998 unimpeded by the selection of a new location for the maintenance facility. Councilman Claire, member of the Facilities Committee, described approaching SBSA two years ago for siting a maintenance facility on its property and SBSA's involvement in its own long term planning at that point which precluded working with the City on a maintenance facility. Councilman Claire advised that although staff and Council were always committed to providing the best cost benefit ratio that was possible for City projects, sometimes, as in this case, what is best for the community in terms of quality of life takes precedence over "the bottom line." Council Members said that acting in the best interests of the community was money well spent. They thanked the residents of Sandpiper Lagoon in Redwood Shores, the Facilities L Committee and staff for working together in fashioning this win/win solution. REGULAR COUNCIL MEETING MINUTE BOOK NO. 54 OCTOBER 28, 1996 MINUTES Paqe No. 556 PAGE 6