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<br />JOINT CITY COUNCIL/ May 18, 2015 <br />SUCCESSOR AGENCY BOARD/ <br />PUBLIC FINANCING AUTHORITY SPECIAL MEETING MINUTES Page 2 <br /> <br />5. SPECIAL ORDER(S) OF THE DAY <br /> <br />A. All Mailed-Ballot Presentation (AB 2028) - Honorable Mark Church, <br />San Mateo County Assessor - County Clerk - Recorder & Chief Elections <br />Officer <br /> <br />Mr. Church thanked the City Council for allowing this presentation on AB 2028. He <br />stated that AB 2028 is an expansion of the all mailed ballot pilot program from Yolo <br />County to include San Mateo County (presentation on file). He spoke about the <br />potential benefits of an all mailed ballot. He introduced a colleague who spoke about <br />what an election would look like with the AB 2028 pilot. Mr. Church stated that every <br />jurisdiction would need to participate if this pilot goes forward. <br /> <br />Council Member Pierce asked if there's demographic information for people who tend to <br />vote by mail versus in person. Mr. Church replied that demographic information is <br />limited because people are not required to complete demographic data in their <br />registration. Council Member Pierce asked about using phone reminders to vote. Mr. <br />Church stated that voters are not required to provide phone numbers. <br /> <br />Council Member Aguirre asked how people, who are not as savvy, are being targeted to <br />gain awareness. Mr. Church replied that there is an extensive outreach program. <br />Outreach will include: post cards (in specified language), follow-up emails, <br />communications, public service announcements, and advertisements in public <br />transportation terminals. <br /> <br />Council Member Howard asked if every city in the county will have the ballots for all of <br />the cities. Mr. Church replied that every polling place will have the ballot for any <br />jurisdiction in the county. Council Member Howard suggested using the farmer's market <br />as an outreach location. <br /> <br />Council Member Seybert stated that people have to vote or drop off their ballot by 8:00 <br />pm currently. One of the benefits in the presentation is receiving faster results but since <br />people only have to drop off their ballot in the mail by 8pm on election day, it seems that <br />the results would take longer. Ms. Hassel-Shearer replied that there will be faster <br />results on election night. Council Member Seybert stated that a very accurate count <br />might take three days. Ms. Hassel-Shearer replied that it takes a week and a half in a <br />regular election for the vote-by-mail ballots, but in all mail ballot, typically more ballots <br />get dropped off before 8pm. Council Member Seybert suggested creating polling places <br />based on the number of residents so larger cities get more polling places. He asked if it <br />would be measured by jurisdiction or just by city. Mr. Church stated that the statute <br />requires at least one polling place per city, but it can be more than one. <br /> <br />Vice Mayor Foust noted that there are 37 jurisdictions that have to pass resolutions for <br />an all mail election this November. Mr. Church replied that 9 jurisdictions have passed <br />it so far. She stated that there is a very short timeframe for the rest of the jurisdictions <br />to pass it. Mayor Gee asked if the cost savings will change if the city wants more than <br />one polling place. Mr. Church stated that it should not have much of an impact on the <br />final cost. Mayor Gee asked if there is a consultant for outreach. Mr. Church replied <br />that Sarah O'Brien will be the outreach consultant, and is already working on a plan. <br />Mayor Gee stated that there is a trend for permanent absentee ballot holders to hold on <br />6.1.H. - Page 13