AgdaPkt 2015-10-12 Closed and Joint SA and PFA

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6.1.B. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager October 12, 2015 SUBJECT Purchase of one 2016 Ford F-550 Vacuum Vehicle under the National Joint Powers Alliance Contract 102811 RECOMMENDATION Approve by motion, the purchase of one 2016 Ford F-550 Vacuum Vehicle in the amount of $158,312.07 from National Auto Fleet Group under the cooperative purchasing provision of the National Joint Powers Alliance (NJPA) Contract 102811 bid through a competitive process by the NJPA in October 2011. BACKGROUND Redwood City's Fleet Replacement Program is designed to provide a logical method for evaluating vehicles and equipment in order to replace them at the most economically advantageous point in their life cycle. At pre-set intervals, vehicles and equipment undergo a thorough evaluation including but not limited to, age, mileage, condition, maintenance history, downtime, anticipated future repairs, usage, and vehicle capabilities. ANALYSIS The Public Works Services (PWS) Department owns and operates Redwood City's water distribution system. The Department utilizes a vacuum trailer for regular maintenance activities to ensure a reliable, high quality water system. Unfortunately, this equipment is now nearing the end of its useful life, and frequent and costly repairs have led to greater equipment downtime. Staff has determined that replacing the vacuum trailer is necessary in order to meet system maintenance demands. In addition to replacing the capabilities of the existing vacuum trailer, the proposed vehicle will provide added benefits such as improved worker safety and operational efficiencies through the mechanization of the valve maintenance program. Staff currently exercises the valves manually and the purchase of this vehicle would provide an opportunity to increase productivity. More specifically, the proposed vehicle will allow staff to: (a) vacuum debris from sub-surface valve vaults, (b) hydraulically exercise valves, and (c) integrate valve maintenance data with maintenance management software.