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In answer to further Council questions Mr. Morgan described the bidding system to be used and its advantages, and how itwiU be customized for this project. He stated the biggest advantage of this system was elimination of the adversarial roles of architect and contractor. The team approach diminishes the possibilities for change orders and claims. This system allows pre-qualification that will identify those contractors who are financially responsible and qualified technically. The old way only provides a low bid and a bond, with no idea of performance, quality or OSHA compliance. 3) Design changes considered to stay within budget (Steve Haines, Fisher Friedman & Assoc.) Steve Haines, Fisher Friedman & Associates Architects, explained the need for a redesign of the building that would still meet the objectives of the Council and stay within budget. Mr. Haines described some options that would reduce the cost of the project including: using different materials, eliminating most of the brick on the facade, removing the raised tile roofing, simplifying the garden trellis, using different steel framing on the interior which would reduce the flexibility to remodify the interior, using one heating/ventilating system instead of two which would result in repairs being done on overtime thereby increasing maintenance costs, removing one of the stairways, removing curved glass and go to faceted, reducing complexity and quantity of landscaping especially on the sides facing Main and Broadway, eliminating expansion area above the Council Chamber, changing or eliminating Council Chamber, and the most radical would be to eliminate the curve of the front of the building entirely. In response to Council questions, Mr. Haines stated that eliminating the brick would be a major cost saver and the next would be the interior steel bracing. He provided details on most ofthe options he mentioned and answered questions on monolithic plaster, reinforced concrete, terrazzo and concrete flooring, and original costs versus maintenance costs of carpets.. In response to Councilman Leipzig's questions, Mr. Haines stated they would present a list of options substantially in excess of the $1.2 million the bid was over budget. Mr. Haines stated that he would outline a palette of changes, Mr. Morgan would assign a cost and a value to each, and the Council would decide which changes were desirable and which were not. He summarized by saying that at all times during the process the "design architects would be the guardians of the City's interests in meeting the City's program, the needs placed upon the building, and also the aesthetic of the building, so that it will be the quality building they all intended, in a slightly modified version to meet your budget needs." Special City Council Study Session Minutes MINUTE BOOK NO. 53 December 4, 1995 Page No. 457 Page 4 ..-.---- - ..---------...----...------ - "-'--"-"-----00--__-_----