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REPORT <br />To the Honorable Mayor and City Council <br />From the City Manager <br /> <br />February 22, 2016 <br /> <br />SUBJECT <br />Award of Contract – Recycled Water Project Main City Distribution System Phase 2A – <br />Bid Package 10, to extend recycled water to Downtown Redwood City <br /> <br />RECOMMENDATION <br />By motion, approve, and authorize the City Manager to execute, the contract documents <br />for the Recycled Water Project Main City Distribution System Phase 2A - Bid <br />Package 10; reject the Non-Responsive Apparent Low Bid of $1,775,390.00 from <br />Thompson Builders, Inc.; and award the standard form contract 00520 to K.J. Woods <br />Contractors, Inc. for their Responsive and Responsible Second Low Bid of <br />$1,838,000.00 and authorize the City Manager to increase the contract amount, if <br />necessary, up to 10% of the amount awarded, not to exceed $2,021,800.00 <br /> <br />BACKGROUND <br />In August 2003, the City Council approved a broadly defined, flexible recycled water <br />project and formed a citizen community task force to provide input on the <br />implementation of the project. In March 2004, the City Council accepted the Task Force <br />Report and directed staff to return with recommended action to implement. <br /> <br />The Phase 1 of the Redwood City Recycled Water Project has been designed and built <br />in smaller, discrete projects over the past 9 (nine) years. Delivery of recycled water was <br />first available in Redwood Shores for the 2007 irrigation season. Phase 1 (North-East <br />of Highway 101) included creating the distribution system as well as smaller projects <br />that adapt customer sites for recycled water use. The Phase 1 transmission and <br />distribution system piping was fully constructed in 2010. The first planned batch of <br />“customer site retrofit” projects for Phase 1 were 100% completed and in service by July <br />2012. Major components of Phase 1 are as follow: <br /> <br />Treatment improvements consisting of filter <br />modifications, chemical feed addition and <br />filtered water line at the SBSA site – owned <br />and operated by South Bayside System <br />Authority (SBSA). <br />Status: 100% complete and in service. <br />Disinfection facility consisting of new chlorine <br />contact chambers at the SBSA site – owned <br />by the City and operated by SBSA. <br />Status: 100% complete and in service. <br /> <br />6.1.B. - Page 1