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EXHIBIT A— SCOPE OF WORK TASK ONE— Pre-design &Assessment for Master Plan a. Collect and review all available existing conditions information from the CITY, including as-built plans (including Computer Aided Design (CAD files), title reports, recorded easements, site reports, irrigation data, stakeholder wish lists, and any existing topographic survey information available. This review would also include adjacent concurrent projects such as the YMCA project and the synthetic turf sports field replacement project. b. Conduct a comprehensive topographic site survey base map in AutoCAD format to include boundaries, easements, aerial topography data and rectified ortho-photo (geometrically corrected, high resolution photo from 2011). c. Conduct a site analysis with the City maintenance staff and design team to perform a detailed reconnaissance of existing conditions, compiling photo and video documentation of alt observations on the ground and via drone. d. Prepare an Inventory and Analysis Plan based on the site analysis visit that includes existing conditions, environmental factors, cultural resources, ADA accessibility, circulation patterns, drainage, local and regional connectivity, facility conditions, traffic study, and opportunities & constraints. e. Attend a project kick-off meeting with the CITY, including maintenance/facilities staff, and the design team to review the program, project goals, project budget, schedule, and existing conditions. SSA will furnish a meeting agenda and subsequent minutes to summarize pertinent information. f. Prepare and maintain a Gantt chart project schedule. g. Establish a cloud-based project file-sharing portal for exchanging electronic files amongst the design team and CITY staff. The portal will be accessible remotely and from portable devices. h. Attend an Online Community Engagement Tool (project website) planning meeting with the CITY and Mind Mixer to determine how to maximize the online facet of the community participation. The meeting will address the following questions: What are the benefits to fhe citizens? How will we get the word out? How is the plafform constructed to be universally accessib/e? What are fhe expectations for participants? How will the collected information be used? How will we address an issue the community cares about? i. Prepare a draft Community Outreach Strategy Plan that includes a community workshop approach, an online community engagement tool (project website by Mind Mixer), and noticing strategies to reach the widest array of citizens. j. Construct the online community engagement tool (project website by Mind Mixer). k. Initiate the Community Outreach Strategy Plan by launching the project website and notifying the public of its launch and initiate the first community workshop. t. Prepare presentation boards for Community Workshop #1, to include an Existing Conditions Plan, Opportunities & Constraints Analysis, and Idea Boards. The workshop will formalize consensus among attendees on the project program and collect feedback. The workshop will also explain the project to the attendees and help them understand the process. Submit draft boards and agenda to the CITY for review and comment. m. Facilitate Community Workshop #1 to engage the public and begin the visioning and subsequent consensus process. Summarize the workshop presentation, feedback and discussions through minutes. Post all workshop material to the project website. n. Provide coordination and administrative support during this phase of work with the CITY and design team. ATTY/AGR/2016.063/SSA LANDSCAPE ARCHITECTS REV:03-29-16 FF Page 9 of 16