AgdaPkt 2016-05-09 Interview, Closed and Joint SA PFA

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6.1.H. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager May 9, 2016 SUBJECT Amended and Restated Professional Services Agreement with CSG Consultants Inc. for Building Plan Check and Inspection Services RECOMMENDATION By motion, approve and authorize the City Manager to execute an Amended and Restated Agreement for Professional Services with CSG Consultants Inc. in the amount of $920,000, for a total agreement of $1,001,000 for building plan check and inspection services, to amend the terms and conditions, and to extend the term of the agreement by one year BACKGROUND The Building Division is responsible for ensuring quality development, construction and health and safety standards by processing building permit applications, reviewing development plans, enforcing zoning ordinances, helping to enforce certain chapters of the municipal code, and conducting building inspections. While much of the work is performed by staff, the City utilizes consultants during staff turnover, in high volume periods, and for specialized expertise on mid- and large- scale development projects. In November 2014, the City issued a request for proposals to assist the Building Division maintain its quality of service and achieve its performance measures. The City received quality proposals from four firms and entered into agreements with CSG Consultants Inc. (CSG), Shums-Coda & Associates (Shums Coda), West Coast Code Consultants (WC3), and the Willdan Group. Having an agreement with each firm allowed for quick access to multiple consultants during times of high volume or for specialized or complicated development plans. Additionally, staff sought four firms to participate in a process that could better utilize public funds by inviting them to competitively bid on mid- and large-scale projects. Though four firms were initially contracted with, the City has elected not to renew its contract with the Willdan Group due to the firm's current lack of an electronic system to transmit and review plans, which would have placed a heavier burden on City staff. Additionally, the Willdan Group did not want to participate in the City's bidding process for mid- and large-scale projects, and charges overall higher rates for service.