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6.1.H. - Page 2 <br /> ANALYSIS <br /> CSG has well performed the Building Division services requested, therefore the City <br /> desires CSG to continue providing services for the Building Division. The Amended and <br /> Restated Agreement does three things: <br /> - Extends the agreement to June 30, 2017 <br /> - Amends the fee amount of $81 ,000 by an additional $920,000, for a total <br /> agreement amount of$1 ,001,000, and <br /> - Amends the scope of the agreement to specifically restate its terms and replace its <br /> competitive bidding process with a proposal and task order process. <br /> The Amended Amount <br /> Staff is seeking an additional $920,000 in its contract with CSG to cover costs incurred <br /> from a previous year, to pay for costs incurred under this term, and in expectation of a <br /> continued high level of activity necessitating the need for building services for Fiscal <br /> Year 2016-17. <br /> The City had utilized CSG for its building services through a previous agreement. That <br /> agreement covered the period of May 2012 to December 2014 and was for a total <br /> amount of $625,000. Neither the City nor the Consultant were aware the agreement <br /> had expired as CSG continued to provide services between January 2015 and June <br /> 2015. To resolve this issue, a second contract approved by City Council in July 2015 to <br /> exclusively cover the period between January 2015 and June 2015 for $347,000. <br /> The City then entered into a third, and current, agreement covering the period starting <br /> on August 12, 2015 and ending on June 30, 2016 for $81 ,000. <br /> However, the $347,000 amount of the July 2015 agreement did not capture all of the <br /> costs actually incurred from January 2015 to June 2015. In September 2015, CSG <br /> performed a review of the costs they incurred, found that additional monies were due, <br /> and then billed the City during the term of current agreement. Staff reviewed CSG's <br /> data and the City projects involved and services requested, and confirmed that <br /> $286,168.20 was owed to CSG. Staff utilized the $81,000 authorized in the current <br /> agreement to pay for some of these costs. <br /> Staff seeks to amend and restate the current agreement to pay the remaining amount <br /> owed for January 2015 to June 2015 but billed during the term of the current <br /> agreement. Additionally, staff seeks to pay for the costs already incurred during the <br /> term of the current agreement ($273,507.71), for costs expected to be incurred for the <br />