AgdaPkt 2016-05-09 Interview, Closed and Joint SA PFA

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6.1.H. - Page 3 remainder of this fiscal year, and for building services for the next fiscal year. The amount sought reflects the City's current state of economic growth and development of the Downtown area. Currently, staff are observing a significant number of routine residential and business improvements and mid- and large-scale development projects, which is why an extension and request for an additional contract amount are being sought. Amended Scope and Restated Terms With the third contract, staff sought to obtain better rates for plan review of specialized or complicated development plans by including language on competitive bidding in an exhibit. That language would have required staff to enter into a new agreement each time a plan required specialized off-site review, which would have unduly consumed staff resources. Staff sought to address this issue by restating the terms of its agreement and utilizing a task order method employed by the Engineering Division and Planning Division. Also instead of relying strictly on competitive bidding, the new language allows greater flexibility for the City to award a task order. The new terms allows the Building Division to send out a simple request for proposals to its contracted consultants, and select a consultant based on the consultant's proposal, availability of staff to complete work according to the City's deliverables schedule, personnel qualifications, level of expertise to ensure quality of work, and cost. ALTERNATIVES Council could choose to not approve the Agreement, which will significantly limit the City's ability to provide Building Division services. FISCAL IMPACT Spanning both FY 15-16 and FY 16-17, the Building Division is anticipated to have $2,188,507 budgeted for professional services expenditures that may be used for analytical, administrative, code enforcement, plan review, or building inspection services. That amount includes budgeted professional services for under the Building Division's Building Regulation (63110) and Code Enforcement (63310) programs. Specifically in FY 15-16 for professional services expenditures, the Building Division has an approved budget of $1,191,801. For FY 16-17, staff is proposing a budget of $996,706 for professional services expenditures for the Building Division. The total amount staff has set aside for all building inspection, code enforcement, and plan review services to be performed by CSG, Shums Coda, and WC3 is $2,090,000 or approximately 95% of its professional services budget. Of the amount identified for the three consultants, $920,000 is specifically identified for CSG.