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6.1.1. - Page 2 <br /> ANALYSIS <br /> Shums Coda has well performed the Building Division services requested, therefore <br /> the City desires Shums Coda to continue providing services for the Building Division. <br /> The Amended and Restated Agreement does three things: <br /> - Extends the agreement to June 30, 2017 <br /> - Amends the fee amount of $81,000 by an additional $670,000, for a total <br /> agreement amount of $751 ,000, and <br /> - Amends the scope of the agreement to specifically restate its terms and replace <br /> its competitive bidding process with a proposal and task order process. <br /> The Amended Amount <br /> Staff is seeking an additional $500,000 in its contract with Shums Coda. The amount <br /> reflects the City's current state of economic growth and development of the Downtown <br /> area. Currently, staff is observing a significant number of routine residential and <br /> business improvements and mid- and large-scale development projects, which is why <br /> an extension and request for an additional contract amount are being sought. <br /> Additionally, this figure includes anticipated needs for plan review services and on-site <br /> staff for building inspection, code enforcement and fire services related to <br /> development projects. For building inspection services, both WC3 and Shums Coda <br /> are able to supply personnel to augment existing City staff during this high volume <br /> period of activity. <br /> Amended scope and restated terms <br /> With the current contract, staff obtained better rates for plan review of specialized or <br /> complicated development plans by including language on competitive bidding in an <br /> exhibit. That language would have required staff to enter into a new agreement each <br /> time a plan required specialized off-site review, which would have unduly consumed <br /> staff resources. <br /> Staff is proposing to address this issue by restating the terms of the agreement and <br /> utilizing a task order method employed by the Engineering Division and Planning <br /> Division. Also instead of relying strictly on competitive bidding, the new language allows <br /> greater flexibility for the City to award a task order. The new terms allows the Building <br /> Division to send out a simple request for proposals to its contracted consultants, and <br /> select a consultant based on the consultant's proposal, availability of staff to complete <br /> work according to the City's deliverables schedule, personnel qualifications, level of <br /> expertise to ensure quality of work, and cost. <br /> ALTERNATIVES <br /> Council could choose to not approve the Agreement, which will significantly limit the <br /> City's ability to provide Building Division services. <br />