AgdaPkt 2016-05-09 Interview, Closed and Joint SA PFA

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager May 9, 2016 SUBJECT Award Contract for Multi and Single Space Parking Meter System Upgrade RECOMMENDATION By motion, 1) Award contract to IPS Group, Inc., to provide acquisition and installation of a multi and single space parking meter system for on-street and surface parking lots in Downtown Redwood City, for an amount not to exceed $1,059,216.57; 2) Authorize the City Manager to execute a Master Agreement with IPS Group, Inc. in substantially the form attached as Attachment No. 1, subject to any changes approved by the City Attorney; 3) Authorize the City Manager to purchase extended warranty and maintenance services with IPS Group, Inc., following the original 3-year warranty, annually, for up to ten years for a total amount not to exceed $584,137.27; 4) Authorize the City Manager to pay for the ongoing data management, communications, and transaction fees from IPS Group, Inc., monthly, for an estimated amount of $10,000. (This amount will vary based on system usage); 5) Authorize the City Manager to increase the contract amount, if necessary, by up to 10% of the original contract amount, and 6) Confirm the determination that the Project is exempt from the provisions of CEQA BACKGROUND Redwood City's on-street parking in the Downtown is made up of two zones. The system includes a premium zone, "The Core", that is currently served by pay stations and a value zone, "The Periphery", which is currently served by single space meters. The current system consists of approximately 42 pay stations and 800 single space meters. The City of Redwood City completed a Downtown Parking Program — Operational and Programmatic Review in October 2013. The recommendations of the 2013 report included the upgrade of current parking equipment in order to analyze parking patterns, monitor parking occupancy throughout the day to support market- based pricing policy, and improve transaction and enforcement efficiencies. ANALYSIS In March 2015, a Request for Proposals (RFP) for a new on-street parking system was sent to qualified vendors. Staff received five proposals by the April 10, 2015 deadline.