AgdaPkt 2016-05-09 Interview, Closed and Joint SA PFA

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6.1.A. - Page 2 Staff representatives from our Engineering Division, Finance and Information Technology Department, Public Works Department, City Manager's Office, and the Parking Advisory Committee participated in the review and evaluation process. Evaluation criteria were based on least cost/best value (including on system features, scalability, and the ability to integrate with other parking systems), qualifying experience and references, and ability to meet schedule goals. Based on the evaluation criteria, the review panel selected the top three candidates to participate in a three month pilot of the proposed systems at two locations in Downtown Redwood City. While three vendors were selected, two chose to participate in the pilot and one opted out for other business opportunities. The meter system pilot ran from October 1, 2015 to December 31, 2015, on Main Street and on Bradford Street. During the pilot, a public survey was posted on the Redwood City's website to collect feedback on the systems. In addition, City staff became familiar with each systems' operation and capabilities. During the pilot staff interviewed the proposers and visited current installations. Based on feedback from the public, the evaluation criteria, and the results of the interviews, staff recommend entering into an agreement with IPS Group, Inc. IPS Group Inc. is headquartered in San Diego, CA, with offices in Canada and Europe. IPS is a design, engineering, and manufacturing company focused on low- power wireless telecommunications, payment processing systems, parking technologies, and software as a service (SaaS) management software. IPS has been delivering smart city technology solutions for over 20 years. With over 185,000 wireless meters installed in more than 160 cities in the US and Canada. Locally, their equipment is in the City of San Francisco, City of Burlingame, and City of Walnut Creek. IPS offers a fully integrated smart product suite comprised of single-space meters, multi-space pay stations, pay station upgrade kits, vehicle detection sensors, smart cash collection systems, and SaaS management software with advanced data analytics. IPS is delivering the Internet of Things (loT) and Intelligent Parking Systems to transportation and parking operations all over the world. IPS will manufacture the new equipment and begin installation of the single space meters in June 2016. Installation of the pay stations will follow beginning in July. The gap between the installation of the single space meters and the pay stations is due to the additional production lead time required to manufacture the parking pay stations. The proposed equipment upgrades are part of ongoing efforts to improve the convenience and effectiveness of the City's downtown parking program. Other efforts include: