AgdaPkt 2016-06-13 Interview and Joint SA PFA

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager June 13, 2016 SUBJECT Award of Contract - Street Sweeping Services RECOMMENDATION By motion, approve and authorize the City Manager to: 1. Execute the General Services Agreement with Contract Sweeping Services for one year of street sweeping services, in an amount not to exceed $266,793.00; 2. Extend the agreement for five additional one-year terms, wherein the payment amount for any extension term may be increased up to five percent of the preceding term for a total not to exceed contract price of $1,814,702.72 BACKGROUND The Public Works Services (PWS) Department maintains a city-wide street sweeping program in order to meet three primary objectives: 1. Reduce the amount of pollutants that enter waterways via storm water runoff; 2. Prevent leaves, debris, and litter from clogging the storm drain system; 3. Provide a clean, aesthetically pleasing appearance to neighborhood streets. Street sweeping has historically been performed by City staff and equipment. The City's operator sweeps sixteen residential routes and twenty commercial routes once per month. For fiscal year 2015-16, Council directed staff to increase the frequency of street sweeping to twice per month. In October of 2015, the City began an initial trial period, whereby it increased residential street sweeping from once a month to twice a month with assistance from a sweeping contractor. City staff continue to provide once per monthstreet sweeping, while the additional street sweeping is performed by the contractor. ANALYSIS As the trial period comes to an end, staff considered various options for delivering the new street sweeping service levels, and determined that continuing to use a contractor for the additional street sweeping service would be the most beneficial from both a cost and operations standpoint.