Laserfiche WebLink
Page 7 of 12 <br />ATTY/AGR/2016.128/ COUNTY OF SAN MATEO <br />REV: 06-17-16 FF <br /> Exhibit F (Revised 6/2016) <br />Clarity Human Services Secure Confidential and Private County System <br /> <br />Usage and Data Sharing for the Core Service Agencies and Homeless Service Providers (Revised 6/2016) <br />Background <br /> <br />Core Service Agencies <br />The San Mateo County Human Services Agency (HSA) contracts with eight Core Service <br />Agencies in San Mateo County (the County) to work in tandem to provide basic emergency and <br />support services to County residents who live in poverty. <br /> <br />Since 1999, the Core Service Agencies have used a flat Access database to record and track the <br />services they provide. This Access database was a standalone database within each Core <br />Service Agency. One Core Service Agency utilized the Efforts to Outcomes system to capture <br />client data. One challenge in using these tools was that each Core Service Agency calculated <br />performance results, and therefore community n eeds, differently. The County and other funders <br />need accurate, unduplicated, synthesized data in order to evaluate and understand safety net <br />needs. To achieve this, the County has implemented a new, Secure, Private, Client Centric and <br />Centralized syst em by Bit Focus (the vendor), called Clarity Human Services (Clarity). Clarity <br />went live on July 1, 2014. Set-up costs and subscriber licenses for 2 years were paid for with <br />the Measure A funding. <br /> <br />Homeless Service Providers <br />Since 2005, HSA has administered the HOPE (Housing Our People Effectively) web based <br />system, serving as the County’s Homeless Management Information System (HMIS), which <br />records, stores, and aggregates information regarding the County’s homeless population. <br />Currently there are approximately 200 active users on the HMIS. They include county staff, <br />trusted contracted providers of homeless, housing, and behavioral health and recovery services. <br /> <br />On May 1, 2014, three federal agencies, (Department of Housing and Urban Development <br />(HUD), the Department of Health and Human Services (HHS) and the Department of Veterans <br />Affairs (VA)), jointly released the 2014 HMIS Data Dictionary and 2014 HMIS Data Manual. <br />These materials updated the HMIS Data Standards, which provide for standardized data <br />6.1.G. - Page 9