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Page 8 of 12 <br />ATTY/AGR/2016.128/ COUNTY OF SAN MATEO <br />REV: 06-17-16 FF <br />collection on homeless individuals and families across systems and communities. Compliance <br />with the new data standards must occur by Oct ober 2014. <br /> <br />In order to ensure compliance with these new requirements, HSA amended its contract with <br />BitFocus to expand its current Core Agencies secure user base to include providers of homeless <br />prevention services. The go live date for the HMIS users onto the Clarity Human Services <br />system is November 17, 2014. <br /> <br />The County will use the Clarity Human Services Secure Confidential and Private County <br />Sys tem across all Core Agencies and the HMIS agencies. This strategy optimizes the utilization <br />of tax payer funds by providing a secure client-centric system with its mission as service to <br />needy cl ients, protecting clients’ privacy, improving and measuring outcome across the <br />Continuum of Care. <br /> <br />Commitment to Data Entry <br /> <br />The Core Service Agencies and Homeless Service Providers agree to timely enter into the <br />Clarity’s secure system accurate data about the clients to whom they provide safety net services <br />pursuant to their contracts with the County. Timely entry of this data is crucial to the Core <br />Agency/Homeless Service Providers’ ability to refer clients to other providers, report accurate <br />performance measures and to capture data on community need. <br /> <br />All Core Service Agencies have access to the same Performance Measurement Report in their <br />Clarity Report Libraries. <br /> <br />The HSA team will run the same Performance Measurement Reports each quarter. <br /> <br />Core Service Agencies must be prepared to have their performance reports run two weeks after <br />the end of the quarter in the fiscal year. This will provide the opportunity to review and validate <br />data being reported in the Clarity system prior to County reporting. <br /> <br />It should be noted that the County may run reports on the aggregate data for the individual and <br />Core Agency Network at any time. <br /> <br />All reports in Clarity Report library are ready to run. The users will click each report to run. <br /> <br />In addition, the Clarity Report Libraries allow each agency to run reports for their own agency’s <br />operations and reports to meet their internal reporting needs. <br /> <br />Reports for Homeless Service Providers that are HUD-based will be reviewed and confirmed <br />with the HMIS workgroup. <br /> <br />6.1.G. - Page 10