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ATTY/AGR/2016.125/RWC-YMCA EXCLUSIVE NEGOTIATING AGREEMENT <br />REV: 06-20-16 VR <br />Page 3 of 12 <br /> <br />contracts; (d) Fundraising accounting and payments to the City; and (e) dispute resolution, <br />in the event the Parties are unable to agree on Project decisions or <br />resolve conflict. <br /> <br />i. Pre-Development Design Team. This Team shall manage selection of consultants, <br />including but not limited to a Master Architect 1, with scopes of work as more <br />particularly set forth in Section 4c., below. They will also develop and update the <br />Project work plan, processes, and timeline, define Project bidding criteria, processes <br />and timeline and design, distribute, review RFQ / RFP’s and select 3rd party <br />consultants, as well as negotiate consultant contract terms and oversee their work. <br />Further, they will prepare and oversee the design budget. <br /> <br />ii. Communications Team. This Team shall develop and manage a Community Outreach <br />Program, design a public relations campaign and related educational materials, as <br />well as provide support to City and YMCA-SV Staff, Council and Board Members in <br />their Project communications. In addition, this team will endeavor to develop Project <br />references, logos and branding requirements and establish and <br />monitor a communications budget. <br /> <br />iii. Fundraising Team. This Team shall create an overall fundraising plan, coordinate the <br />specific strategies, and leverage financial partnerships to support the Project. <br />Develop and submit a budget for joint fundraising costs. <br /> <br />b. City/YMCA-SV Task Force. The Project Task Force shall be comprised of the City Manager, <br />Assistant City Manager, Park, Recreation and Community Services Director and three (3) City <br />Council members, as well as the YMCA-SV CEO, COO, Executive Director and two Board <br />members. The Task Force shall work with the Planning Oversight and Management Team to <br />participate in the review of all items requiring City Council and YMCA-SV Board of Directors <br />approval. The Task Force shall provide input on recommended modifications to the Planning <br />Oversight and Management Team. Task Force meetings shall be scheduled by the Planning <br />Oversight and Management Team on an as-needed basis, until completion of Project. <br /> <br />c. Consultants- Scopes of Work. <br />i. CEQA. The CEQA consultant shall be retained by the City, and paid for by the City <br />(subject to reimbursement by YMCA-SV per Section 6d), to study the environmental <br />impact of the Project, as more particularly required by the California Environmental <br />Quality Act. While selection of the CEQA consultant is in the sole discretion of the <br />City, the City agrees to solicit three independent bids for the CEQA consultant. <br /> <br /> <br />1 In the selection of the Master Architect, at least three (3) bids shall be considered. The Pre-Development Design Team shall recommend <br />approval of one Master Architect to the Planning Oversight and Management Team to process approval with the Task Force, City Council and <br />YMCA-SV Board of Directors. <br />6.1.B. - Page 7