Agmt16 RWC 2020 County Superintendent of Schools Safe Routes to School

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S Award shall be made to the Agency tluough reimbursement. This is a reimbursable grant award. Funds will be made available through quarterly reimbursements pending receipt and approval of budget and activity reports from the Agency to the County Superintendent as outlined in Exhibit A and B. Failure to submit budget and activity reports may result in the withholding of any or all of the grant award. Failure to submit the year-end budget and activity report may result in the withholding of any or all of the Grant Award. A. The County Superintendent shall: 1. Monitor contract operations and reports relating to compliance with C/CAG requirements and the standards contained in the Federal Safe Routes to School Chapter 24 guidelines. 2. Organize the San Mateo County Office of Education's (SMCOE) annual Program Orientation and all four (4) Operations Committee Meetings. 3. Provide program assistance and technical budget support to the Safe Routes to School Coordinators of the Agency. 4. Select engineering firms from the approved vendor list to work in schools and school Agencies as appropriate. 5. Provide Agency with a list of approved SRTS vendors. B. The County Superintendent reserves the right to reduce or eliminate any or all of the Agency's Grant Award allocation, when in her opinion, the Agency fails to submit required reports or the Agency fails to conduct its operations in accordance with Chapter 24 of the Federal Safe Routes to School Guidelines. C. The County Superintendent shall notify the Agency in writing of changes in laws or regulations affecting this contract prior to their effective date or as soon as possible after enactment. 6. AGENCY'S RESPONSIBILITIES The Agency shall: 1. Implement SRTS activities as outlined in Exhibit "E" (Scope of Work). 2. Ensure that SRTS funds are used only to support SRTS specific programs and activities with education and engineering firm(s) from the approved vendor list as appropriate and assigned. The Agency understands and agrees that non-approved expenditures, including, but not limited to those outlined in Exhibits "C" and "D" must be paid by the Agency, and will not be included as approved expenses against the grant award. The Agency understands and agrees that grant funds not expended on approved expenditures by June 30, 2017 must be returned to the County Superintendent. 3. Complete budget and activity reports as demonstrated in Exhibit A and Exhibit B and submit them to the County Superintendent on or before October 11, 2016; January 11, 2017; April 7, 2017; July 7, 2017. Activity Report template and instructions will be reviewed with Agency representatives at the 2016-2017 Program Orientation. 101 Twin Dolphin Drive • Redwood City • CA • 94065-1064 • 650-802-5300 • www.smcoe.org ' 9fg-eS616.191/S : a