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() ! I Progress Report onCivic Center Planning City Manager Introduced the City ' s Consultants , Mr . Zaven Tatarian , member of fi : in of Haines & Tatarian , architects , and Mr . and Mrs . Bert Betts and Jim Sargent , City ' s Financial Consultants . City Manager stated this was to be the first formal briefing of planning stages in the Civic Center Complex as it was his intention hereafter to present such progress reports regularly so that public and staff will be brought along during the entire planning progress . He stated report to be made thus far was the result of many meetings with architects and staff , and also the beginning of the financial consultants being called in for their initial research work . He called at - tention to the many charts displayed covering City Departments which indicated the interplay within the various Departments and relationships with Departments to each other . Mr . Tatarian presented official bound copy of " Conference Notes " which was compliation transcript of all discussion meetings held thus far with City Staff , and which had made possible the charts now displayed , delineating flow designs within departments and departmental relationships with each other , together with space allocations es - timated for each . He detailed the City Manager ' s suite space allocations and relation - ship to departments proposed to be nearby; square footage space allocations estimated to year 1975 , the first stage of construction and expansion to year 2000 . City Manager stated all charts and Conference Notes would be reproduced for Council ' s further review and study ( Memo 7/17/69 ) Council questioned how expansion allocation estimates were to be used in interim; possibility of using this space for outside commercial uses as is done in Europe ; number of employee projection estimates in various departments ; whether considerations had been given to effect on this City planning should consolidation of peninsula cities take place , whether sphere of influence covering future annexation possibilities had been included in projecting estimates ; whether projections submitted might be too conservative , etc , Council was assuredcbsign of spaces very flexible so can be rearranged and that expansion allocations thought to be sufficient . It was also noted square footage estimates at this point didn ' t include the projected size of the Civic Center Building , nor area which might be involved , since areas illustrated included only functional design of departments . City Manager stated it was anticipated a finalized report with preliminary drawings would be ready for presentation by December , but regular progress reports would be scheduled in the interim . Mr . Betts advised at this point his services included beginning of compilation and analysis of all historical financial data of the City by going through prior bond issues and other financial matters which would prove exceedingly valuable information to him before presenting a full financial package to City . He also noted that their services included all legal aspects relating to financial aspects , so that when their financing recommendation finalized could be soundly justified in all respects . He also advised their services after recommendation of alternate ,L 16 '69