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Work Order Project Linking: PSD will enable users with the proper authority levels (supervisory, etc. — defined by system administrators) to create projects that can have an unlimited number of related work orders. Users can define a project and its attributes (including definition, budgets, etc.), then link an unlimited number of work orders to that single project. Users can define project descriptions and scopes separately from the definition of individual work orders. In addition, users can modify existing project data, and reassign work orders from one project to another. Email and Alert Notifications: PSD will provide a flexible approach to notifying users of new work orders, emergency work orders, and providing alerts. Email and system alerts will be able to occur at any status update or any critical process in the system. Alerts will be a b I e to b e assigned to a task, work order, crew, supervisor, department, or other groups defined by the City, which will notify all parties involved. Email and Alert Features will include: • Employee notification by work order status • Upcoming PM alerts with required resources • Critical tasks by individual employee • Inbound alerts from another department • Scheduled reports alert • Daily, weekly and monthly alerts by user profile • User -defined criteria Scheduling and Asset Management: The PSD software will provide planning and scheduling tools to make sure that resources are available for team leaders to effectively perform their assigned tasks on time. Planning tools will include dashboards for "Unassigned Work," "Work In Progress," "Past Due," 'PM Forecast," "Crew Workload," "Calendar View," "Re -assign Work," "Route Management," "Review & Close," "Planning Daily Values," "GPS Truck Location," "Stock Levels," "Skills Requirements," "Material Forecast," "Drawings," "Estimating," or other conditions defined bythe City. Additionally, PSD will display alerts on the planner/scheduler about warranty data and any upcoming PM work order by location whenever corrective maintenance is created. Projects will be able to be used to create work orders across multiple departments for improving communication and reducing the wait time on the job site. E-mail alerts can be used to alert the department with a linked work order upon job completion. For example, a street light needs to be relocated before major construction begins. When the street department work order is completed, an e-mail alert will be sent to the utilities department to inform them that the job site is ready. REV: 03-14-18 MI Page 7 of 13 ATTY/AGR.Amend No. 1 /PSD HiperWeb