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REV: 07-30-2021 RL <br />Data collected before and during the life of this Agreement is the property of the City. Upon <br />termination of Agreement, all data will be provided to the City in a SQL database and/or any <br />other format of the City’s choosing. <br />Fleet Maintenance Implementation <br />The following sections outline the requirements and the inclusive scope of the Consultant’s Fleet Module <br />Implementation project. <br />1. Process Review <br />Consultant will meet with Fleet staff members (SME’s) to review existing processes and to make <br />system modification as needed by City. Consultant will schedule and provide eight hours of staff <br />time to conduct the following throughout the implementation phase: define, validate and <br />document changes to existing solid waste processes. <br />2. System Configuration <br />Consultant will configure the following systems: <br />User Groups, Profiles & Security <br />Equipment Inspection & Regular Maintenance Schedules <br />Alerts & Notification <br />Operational Dashboard <br />Analytics Dashboard <br />Reporting & queries <br />Invoicing <br />3. Data Services <br />Data Cleanup: <br />If the data in the current system is in need of correction prior to extraction, the City will be <br />responsible for data correction that takes place in the legacy system. (However, as part of the <br />implementation process, Consultant will provide advice and guidance related to data correction). If <br />the existing data is reliably maintained, there should be no need of data correction. If past practices <br />or flawed conversions permitted incorrect data to be entered in the current system, it is advisable <br />that the City correct this prior to the extraction process beginning. <br />Consultant will provide one test and one production data load service through standard <br />import/export functionality. Consultant will provide template documents for data population. Once <br />populated by City staff, Consultant will load the data into City’s production software environment. <br />Consultant will migrate the following: <br />A. Equipment Inventory <br />Acquisition <br />Warrant Records <br />Preventative Maintenance <br />B. Attachment Paths <br />Will be responsible for physically relocating files to the project home folder structure. <br />ATTY/AGR.2021/Amend No. 3/PSD Hiperweb (Page 13 of 16)