AgdaPkt 2016-09-12 Closed and Joint SA PFA

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2 representatives of OPC will then seek to meet with individuals to discuss specific assistance for which they qualify and help them through the relocation process. In order to understand the needs and interests of individuals living at Docktown and to develop a proposed Docktown Plan for the City Council’s consideration, the City issued a Request for Proposals (RFP) to retain a qualified consultant who will be responsible for providing all services necessary to prepare a Docktown Plan and implement relocation services once the City Council adopts a Docktown Plan. The scope of work is set forth in two phases: 1) Preparation of a Docktown Plan for City Council action by the end of 2016; and, 2) Implementation of the adopted Plan for the relocation of all of the vessels beginning in 2017. Four experienced Bay Area relocation firms responded to the RFP. Staff evaluated the proposals on the basis of comparable experience, proposed cost, staffing depth of the firm, and prior experience with the firm. The evaluation committee interviewed two of the four firms and one firm, Overland, Pacific and Cutler (OPC), was clearly the best fit and most qualified. Over the last 36 years, OPC has assisted numerous public agencies and private entities, handling more than 40,000 residential, commercial, and industrial relocation cases. OPC has provided relocation services directly to, and in collaboration with, cities throughout California, including the cities of East Palo Alto, San Carlos and South San Francisco, as well as the San Mateo County Housing Authority. In addition, OPC has worked with cities in Santa Clara County, including Mountain View, Palo Alto, San Jose, and Sunnyvale. In order to meet the City's commitment to adopt a Docktown Plan by December 31, 2016, it was necessary to authorize the relocation consultant to immediately prepare the initial cost estimates for the project. An initial contract not to exceed $60,000 with OPC was approved by the acting City Attorney (Burke, Williams and Sorensen) to gather preliminary data. At this time, staff recommends that the City Council approve a contract with OPC to provide for the full scope of services required for the preparation of the Plan and provision of relocation assistance beginning in 2017 (see Attachment B). History of Docktown Marina Since 1954, the City of Redwood City has served as a trustee for the land on which the Docktown Marina is located. This only includes the land under the creek, not the land-based property adjacent to the creek which the City leases from a private owner. In this role, the City owns the creek area on behalf of the citizens of California and as a consequence must ensure that the land is used in accordance with the statutes that granted the land to the City as well as with the California Constitution, applicable case law, and the common law Public Trust Doctrine. The Docktown Marina has existed since the 1960s. In 1983, the City issued a revocable permit with a marina operator, Fred Earnhardt, who also had a lease agreement with the landside property owners. When Mr. Earnhardt advised the City of his intention to terminate the permit, the City agreed to assume the operations and management of Docktown to avoid immediate relocation of Docktown community members. Since 2013, the City has operated Docktown Marina. There are approximately 95 occupied berths within the Marina, of which 71 have residential tenants (see Attachment A). Whether operated by a private operator or the City, people living at Docktown have always participated in short-term rental arrangements. The State Lands Commission has made clear that the City can no longer permit private residential uses at Docktown. In February 2014, the State Lands Commission officially notified 8.A. - Page 2