AgdaPkt 2004-08-23 - Laserfiche WebLink

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REPORT ÚJ.2A- .. To the Hononm1ffMayor ånð~CltyCouncil FromfheCfty Manager August 23, 2004 Subject Street Tree Maintenance Contract Recommendations By Resolution, approve an amendment to the agreement for the 2002-2003 Comprehensive Street Tree Maintenance Project with The Professional Tree Care Company, of Berkeley, CA, for the not-to-exceed amount of $267,095.00 and to extend its term for a one year period. Background The contract documents and specifications approved on June 11,2001 by the City Council contained a provision to continue the contract for up to four additional years at the same unit bid prices if agreed by the contractor and approved by the City. The Council extended the agreement with the Professional Tree Care Company on August 12, 2002 in the amount of $331,800.00. The terms and conditions of the contract were amended for 2002- 2003 in three areas - (1) change the unit price for tree watering to an hourly rate; (2) Add soil drenching pesticide application to the contract; (3) Add trunk injection pesticide application to the contract. The Council again extended the contract on August 25, 2003 in the not-to-exceed amount of $271, 800. The Professional Tree Care Company has been performing the work to specifications and to the satisfaction of the City. They requested a third extension of the contract for an additional year at the same unit bid prices. Staff recommends extending the contract for an additional year which would increase the total contractfortree maintenance services from $898,050.00 (cost to date for three years of service) to the notto exceed total of$1, 165, 145.00, with approval of this amendment, at the existing unit bid prices. The agreement will cover the period from September 1, 2004 through August 31,2005. The contract provides routine street tree maintenance services and augments the work performed by the City's crew. The 2004-2005 approved budget amount of $217,095.00 for contract tree maintenance services allows for one three-person contract crew scheduled for the full year and about $20,000 is available for response to storm damage and pest control response as necessary. If funds are not needed for storm damage, they will be spent on maintenance pruning. The approved Public Works Services department budget included a $61,000 reduction in the tree maintenance contract funding. In order to maximize maintenance efforts with the reduced funding, the contractor will be scheduled for block area minimum maintenance cleaning and raising - the removal of deadwood, weak branches, and low-growing branches. Block area scheduling concentrates the efforts on one street at a time versus Page 1 of 2 . - .. - -- _. -¡. . -