AgdaPkt 2004-08-23 - Laserfiche WebLink

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0. fe!;¡,~ing to service requests at various locations. This provides the most cost effective approach to tree maintenance. The block area scheduling approach will result in more total trees being maintained, although fewer service requests will be responded to. This may cause some unsatisfied residents as staff will not be able to respond to the high number of pruning service requests received, nor perform as much pruning per tree as in the past. The amount of pruning on each tree will be reduced to only address the higher risk situations for tree maintenance needs such as clearance and the removal of dead, broken, or damaged limbs. The contract also provides for emergency services (if needed), tree planting, stump removal, tree watering, and pest control services. Most services other than pruning will only be utilized in urgent situations to concentrate the maintenance work on pruning. The contract street tree maintenance services are essential to the City's on-going street tree maintenance program to sustain a safe urban forest. Alternatives The alternative to extending the contract is to re-bid the contract. This will require at least 60 days to complete and requires considerable staff time. Staff does not believe a cost savings will be realized by a new bid as the current unit bid prices are based on contractor costs in 2001 dollars. Fiscal Impact Funds have been appropriated and approved by City Council in the FY 2004-2005 Street Tree Maintenance Budget, Professional Services, in the amount of $249,095.00. Tree maintenance contract expenditures were budgeted at $217,095.00. The remainder of the budgeted amount will be used for the contract Tree Preservation Ordinance permit inspection process which governs trees on private property, and the Elm Leaf Beetle control spray on East and West Oakwood Boulevard. There is a difference of $50,000 in the contract renewal (between $267,095 and $217,095) to leave room for the potential addition of a cost-shared pruning of the street trees in front private properties that may be requested by property owners. The contract hourly rate is very favorable and may be desired by property owners if the City does offer an option for property owners to pay for the City's contractor to perform the work. If this option is added, property owners would reimburse the City for agreed upon services. Staff will manage the City's portion of the contract work within the budgeted $217,095 cap. The additional $50,000 will only be spent if reimbursed by property owners. i~ ~ ~1f#lf'~ .. G6rdon Mann Peter Ingram ' ~d Ev reO ....-?j7tfJ Public Works Superintendent Public Works Services Director City Manager Attachments Resolution Amendment Exhibit A - Contractor letter requesting extension Exhibit B - Resolution allowing extension Page 2 of 2