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6.3.E. - Page 38 <br />16.8 Mileage Payment <br />16.8.1 The City shall reimburse employees for those miles employees are required to drive their <br />personal vehicles in the performance of assigned job duties as follows; <br />16.8.1.1 Actual costs to and from destination not to exceed a maximum computed at the <br />current prescribed IRS mileage reimbursement rate for miles traveled both within <br />and outside the city by privately owned conveyance; provided, however, that for <br />travel to and from destination in excess of 300 miles said maximum shall not <br />exceed actual coach air fare when such fare is less than the amount computed at <br />the aforesaid rates. For the purposes of this subsection, the actual cost of fuel, <br />maintenance, repairs, insurance and depreciation, shall be deemed equal to the <br />maximum allowance provided for in this subsection. <br />16.8.2 Any City employee who is required to keep available a privately -owned vehicle for use in <br />traveling on City business during his or her working days as a condition of employment shall be <br />allowed, as determined by the Department Head, an auto allowance amount not to exceed two <br />hundred dollars ($200.00) per month. <br />Any employee who is receiving an auto allowance shall not be entitled to utilize the City Pool <br />vehicles. <br />16.9 Other Expenses <br />Upon prior approval of the Department Head, the City will reimburse employees for expenses incurred in <br />performance of their assigned job duties when such other expenses are other than, or in addition to, <br />expenses based upon mileage transportation costs as provided in Article 16.8. <br />16.10 Compensation for Vehicular Damage <br />An employee may be compensated by the City for property damage to a private vehicle owned by the <br />employee or his or her spouse, provided that at the time the damage occurred the employee was using the <br />vehicle within the scope of his or her employment and directly in pursuit of City business. The City shall pay <br />the employee the actual cost of the damage less monetary damages paid the employee by the employee's <br />insurance plan, provided the total payment by the City shall not exceed one hundred dollars ($100.00) for <br />any one (1) occurrence. It is further understood that payment shall be made only in the event a City -owned <br />vehicle was not assigned to or available for use by the employee; the employee is not required to keep a <br />vehicle available as provided in Section 2.16 of the Redwood City Code; and that the employee has <br />diligently pursued his or her legal remedies to obtain payment for the damages in an amount which totally <br />compensates for the damages, the employee shall reimburse the City any payments made as provided by <br />this Article 16.10. <br />Except as otherwise specifically provided in this article, the existing City policy on Use of City Owned and <br />Private Vehicles for City Business shall be followed. <br />16.11 Bilingual Pay <br />RCMEA members who are routinely and consistently assigned jet} duties to positions requiring bilingual <br />skills, as determined by the employee's Department Head, are eligible to receive a two and one-half percent <br />(2.5%) pay differential for the use of bilingual skills in job duties arising during the normal course of work. <br />15 <br />