1968 339- 485 _ 1-8 to 4-15-1968

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480 REPORT OF BID OPENING, Marine World Parkway, Section I, Landscape Improvement Project, GID 1-64. The following bids were received: Valley Crest Landscape, A. & J. Shooter, Inc. Batista Landscape Huettig & Schromm, Inc. Munkdale Bros. Watkins & Sibbold Coeleshaw Sprinkler Co. Inc. $136,273.51 137,075.30 138,389.00 140,822.70 150,357.10 152,902.45 176,788.00 Engineer's Estimate $128,320.75 City Manager stated Staff and Consultants, DMJM, recommended that the bid for this project be awarded to low bidder, Valley Crest Landscape, Inc., including all the alternate bid items, which would reduce the total bid by this company to $128,231.70, and within the Engineer's estimate. Councilman Rosselli moved to adopt RESOLUTION NO. 5659 AWARDING CONTRACT FOR LANDSCAPE IMPROVEMENTS ALONG SECTION I OF MARINE WORLD PARKWAY, REDWOOD CITY GENERAL IMPROVEMENT DISTRICT NO. 1-64; AUTHORIZING EXECUTION OF CONTRACT FOR SAID WORK; AND, DIRECTING RETURN OF SECURITY DEPOSIT, seconded by Council- man Petersen. Mayor Herkner questioned whether costs of maintenance for this landscaping when completed are included in the contract, and if costs for maintenance by the City had been considered instead. City Manager advised this specific item had been a part of the specifications to bidders and would be included in the contract, Valley Crest Landscaping listing maintenance costs at $4,398 for 120 days, next lower bidders, A. & J. Shooter, Inc., bidding $5,687, and Batista Landscape Company bidding $7,500 on this specific item for the same 120 days. In reply to questioning whether it would have been possible for the City Staff to maintain these improvements, City Manager advised this specific item was a part of the bid documents, and it was the opinion of City Staff that mainten- ance by the contractor would more fully guarantee the quality of the workman- ship than if maintained by the City, and most certainly not leaving any ques- tion as to responsibility should there be any planting failures due to faulty material. In reply to questioning, City Manager advised Engineer's estimate on this maintenance item had been $8,000. Councilman Rosselli felt lack of manpower in the Park Department would prevent City undertaking maintenance of these improvements at the initial stage since completion was urgent and an important aspect for opening of the Marine World and Redwood Shores. He concurred with City Manager's recommendation that contractor be made responsible for main- tenance during this early period of the improvements. City Manager again reviewed the planning and maintenance which had been provided to insure mini- mum upkeep when City Staff takes over the maintenance of these improvements. Councilman Bury questioned whether qualifications and experience of low bidder had been checked by Staff, and was assured by City Manager this had been done to the satisfaction of Staff and DMJM. 0 a