1968 339- 485 _ 1-8 to 4-15-1968

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294 Reimbursements. 1. Maximum expenses for living allowances shall not exceed $35.00 per day. This allowance is intended to include lodging, subsistence, and incidental expenses, less basic transportation. In computing daily expenses, one day may be claimed for travel time per trip and when length of trip justifies it. The above does not include registration fees. Councilman Henderson moved to amend this section to read ..." actual and nec- essary expenses for individual Councilmen shall not exceed $35.00 per day..." seconded by Councilman Bury and carried on roll call vote, Councilman Granger voting no. (MINUTE ORDER #68-40-0) Mr. Don Johnson, 1475 Veterans Blvd., expressed opinion Council should not limit themselves on amount of expenses but should substantiate expenses by receipts. Mrs.Fred Gates, 3871 Vineyard Dr., congratulated Council for taking action on this matter. 2. Transportation allowance shall be based upon tax exempt air coach fare or automobile mileage at the rate of 10 cents per mile, whichever is less. No discussion. 3. Receipts for hotel, commercial transportation expenses other than auto, shall be required. For other expenses less than $10.00, receipts shall not be required. (page 1) Councilman Petersen moved that wording be added after "commercial transporta- tion expenses",..."to and from destination..." Councilman Henderson requested that word "individual" be added to second sentence of this paragraph, to read "For other individual expenses..." Councilman Keckley moved to accept Item 3, Page 1, as amended, seconded by Councilman Bury and carried on roll call vote. (MINUTE ORDER #68-40-D) Second page of proposed guidelines, being continuation of Item 3: - Expenses for cost of meals for local civic affairs may be reimbursed by prior approval of the Council. After discussion of intent Councilman Granger moved to delete this section from Item 3, seconded by Councilman Henderson and lost on roll call vote, Councilmen Keckley, Petersen, Rosselli and Mayor Herkner voting no, Councilmen Bury, Granger and Henderson voting yes. Councilman Petersen whichcarried on roll call vote, Councilmen Keckley, Petersen, Rosselli and Mayor Herkner voting yes, Councilmen Bury, Granger, and Henderson voting no. (MINUTE ORDER #68-40-E) 4. If an advance for travel is required, the request shall be submitted on an approved City form. A request for reim- bursement shall be submitted to the City Manager in dupli- cate, one copy of which shall be kept as a permanent record of the City with the duplicate returned to the payee with the warrant. A copy of each Councilman's request for reimbursement shall be attached to the Warrant Register and delivered to each Council member in the regular Friday mailing. Mayor Herkner stated a suggestion had been made that the following sentence be added to this paragraph: "An accounting for all funds shall be submitted within 30 days after the date of the meeting for which the advance was requested." Fa s Is M 5 U