Agmt17 Clampett Industries LLC DBA EMG Corporation

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Special Electrical Systems Fire Suppression Systems Special Construction Interior Systems Interior Finishes Vertical Transportation Telephone infrastructure and systems Data Infrastructure and server rooms Cost Estimating Each report will include a Capital Needs Analysis including an estimated cost for each system or component repair or replacement anticipated during the evaluation term. The report narrative will discuss options for repair of the deficiency, and the capital needs analysis will be presented as an Excel -based cost table that includes a summary of the description of each component, the age and estimated remaining useful life, the anticipated year of repair or replacement, quantity, unit cost and total cost for the repair of each line item. A consolidated Capital Needs Analysis will be presented that includes all anticipated capital needs for all buildings. In addition to the detailed description of the deficiencies, Consultant will provide cost estimates for the deficiencies noted. The cost estimate for capital deficiencies will be based on the estimate for maintenance and repair, but may, at City's option, also include project management costs, construction fees, and design fees. Project management costs, construction fees, and design fees will be derived using actual costs from previous projects. After determining these costs, Consultant will confirm these costs with City's staff. Consultant's cost estimating database is comprised of both Whitestone Research and RS Means data, and further customized with proprietary cost tables developed by Consultant, based on historical and localized actual costs. Consultant maintains and updates its cost estimating system with information received from the field. Through construction monitoring work, Consultant has current cost data from hundreds of in -progress construction and rehabilitation projects. This data allows Consultant to calculate costs based on local conditions to maintain a cost database that is typically more current than Whitestone Research and RS Means' models. Preventative Maintenance Recommendations Consultant's Maintenance Planning process supports the prioritization, budgeting, project execution and funding processes for facilities, buildings, and infrastructure. Consultant will review the goals and needs of City while preparing the Facilities Condition Assessment reports. City staff will be involved in the planning process though meetings and online communications. Consultant uses AssetCALCTM software to forecast budget requirements, prioritize renewal projects, and support asset Iifecycle repair/replace decisions. Consultant's Maintenance Management Plan will factor in life -cycle cost modeling for the facilities including non- operational facility costs. Identified deferred maintenance costs will also be included. The Plan will define the range of assumptions, including the inflation assumption, which can be modified after consultation with the City. Consultant will use International Facility Maintenance Association standards for the maintenance recommendations report that will compare typical benchmarks for municipal type buildings. Report Deliverables Consultant will provide a report including a description of each of the building components and systems as described in the approach sections above. Each report is organized by building system and will include digital photos of major systems and components and of all deficiencies identified. Reports will include discussion of current and anticipated repairs and deficiencies, and applicable options for repair or maintenance of building components. Consultant will provide a report within 90 business days from receipt of the signed "Project Authorization" to proceed. Consultant will provide the following reports depending on the size of the buildings or campus: REV: 90473I'A'YAIRR.2017.010/EM13 Corp FCA Page 15 of 22