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<br />ATTY/AGR/2017/AMENDMENTS/AMEND NO. 3 KRUPKA CONSULTING <br />REV: 02-06-17 VR <br />Page 4 of 5 <br />2. Project Communications <br /> <br />Consultant will manage Project communications among the team members, report <br />critical information and performance metrics to the City, disseminate information to <br />stakeholders and the general public, and coordinate with City staff for formal City <br />communications. Direct communication between Project team members and the City <br />shall be permitted at all times. Consultant will treat members of the consultant teams, <br />City, TA and community with dignity and respect and act in a professional manner at all <br />times. <br /> <br />Consultant will participate in face-to-face Project meetings, web / video conferences, <br />phone calls, and e-mails, following City guidelines. Consultant will provide e-mail status <br />updates to key stakeholders during this phase of work. Consultant will maintain (and <br />provide upon request) a communication log that tracks communication (date, mode of <br />communication, recipient, and general topic) with stakeholders external to the Project <br />team (e.g. stakeholders and community members but not consultants or Caltrans). <br /> <br />Consultant will report Project performance and progress to the City at key Project <br />milestones. Consultant will provide content for the Project website to reflect updates at <br />key milestones. Web content will be provided to the City for posting on the City’s <br />website. <br /> <br />All press inquiries will be referred to the City’s Communication Manager and/or staff <br />liaison. Additional communication will be as directed by the City. <br /> <br />3. Scope, Budget and Schedule Control <br /> <br />Scope Control - Consultant will use critical elements of the Project scope contained in <br />the PS&E and R/W consultants’ agreements to manage and control the Project scope. <br /> <br />Schedule Control - Consultant will use the PS&E and R/W consultants’ schedules to <br />develop a summary-level baseline schedule statement, which in turn will reference the <br />PS&E and R/W consultants’ detailed schedules. <br /> <br />Budget Control - Consultant will use the PS&E and R/W consultants’ contract budgets <br />to compare the approved baseline cumulative cost distribution over time with actual <br />cumulative expenditures to determine potential changes to the baseline budget, keeping <br />funding requirements clearly in view. <br /> <br />Consultant will prepare and submit monthly progress reports and quarterly <br />reimbursement claim requests to the TA according the requirements of the approved <br />grant funding agreement. <br /> <br /> <br />Consultant will supply the office, computer, or other equipment to support the successful <br />completion of this work. <br />6.1.D. - Page 6