AgdaPkt 2017-03-13 Interview and Joint SA PFA

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REPORT To the Honorable Mayor and City Council From the City Manager March 13, 2017 SUBJECT Amendment No. 2 to Agreement for Professional Services with Kitchell/CEM, Inc. RECOMMENDATION By motion, approve Amendment No. 2 to Agreement for Professional Services with Kitchell/CEM, Inc. and authorize the City Manager to execute the amendment in the amount of $113,750, for a total of $281,000 for project management and downtown construction coordination BACKGROUND In March 2015 the City entered into a professional services agreement with Kitchell/CEM, Inc. for project management and construction coordination of various downtown development projects. In December 2015 the City approved Amendment No. 1 to the agreement with Kitchell/CEM, Inc. to continue these services. The agreement provided for a dedicated Project Manager to ensure effective communication with private construction projects, increase communication between the community and all project stakeholders, and to assist the City with developing a collaborative, consensus- driven process to facilitate project delivery. The original agreement was intended to conclude once the Crossing 900 and North Plaza projects were completed. Due to the success of communication during that project, and the continued need for construction coordination, Amendment No. 1 extended services and accommodated all downtown projects through March 31, 2017. ANALYSIS Kitchell/CEM, Inc. has been responsible for maintaining a dedicated point of contact for all downtown construction projects. Kitchell/CEM, Inc. has performed effectively and efficiently since the inception of the agreement by providing a Project Manager to the City as required. Although the initially anticipated Crossing 900 and North Plaza projects are completed, and Amendment No. 1 will terminate on March 31, 2017, downtown construction activities continue and overall coordination efforts will still benefit from a dedicated point 6.1.A. - Page 1