AgdaPkt 2017-06-12 Joint SA PFA - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager June 12, 2017 SUBJECT Agreements to allow parking of City vehicles and City employee vehicles in Box/Kilroy garage at 900 Middlefield Road RECOMMENDATION Approve the License Agreement with Box, Inc. and the Consent to Parking License Agreement with Box, Inc. and Redwood City Partners, LLC, authorize the City Manager to execute both agreements, subject to any minor, clarifying and conforming changes approved by the City Attorney, and further authorize the City Manager to negotiate and execute any amendments to the agreements so long as the there is no change in cost of the license BACKGROUND The “Crossing 900” development, located at 900 Middlefield Road, received final approval several years ago, shortly after the adoption of the Downtown Precise Plan (DTPP). This development, which is adjacent to the CalTrain station, contains approximately 300,000 square feet of office space and retail space, and about 900 parking spaces. The primary tenant of this building, Box Inc., occupied the building in late 2015. Since that time, several other subtenants have subleased space from Box, filling up the remainder of office space available. The building meets downtown development parking requirements onsite (three parking spaces for every 1,000 square feet of commercial space), and did not utilize the City’s parking-in-lieu fee program. Due to the development’s location, and Box’s successful transportation demand management program, a substantial amount of parking goes unused on the average weekday. This is despite the fact that there are approximately 1,400 employees located in this development. As required by the Downtown Precise Plan, public parking is available in this building of nights and weekends. Night and weekend parking is also underutilized, and hundreds of spaces are generally available every night and on the weekends. Given the available parking, the City asked Box and the building owner, Kilroy Realty, about utilizing the garage to park City vehicles and City employee vehicles. Currently, City vehicles are parked in the Redwood City Main Library lot, and employees working at City Hall and the Library park their personal vehicles in the Library Lot or in the Main Street Lot behind City Hall. Both the Library and the Main Street parking lots are open to the public and have much higher utilization rates than the Box garage, particularly during lunchtime and evening hours. Box and Kilroy have both agreed to allow up to 75 City and/or City employee vehicles to park in the basement area of the garage at 900 Middlefield. Both entities are doing this as part of the “Partnership Redwood City” program in order to better manage overall downtown parking 6.1.C. - Page 1