AgdaPkt 2017-06-12 Joint SA PFA - Laserfiche WebLink

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assets. In order to facilitate this arrangement, the City, Box and Kilroy each must approve the attached agreements. ANALYSIS There are two agreements attached to this report for City Council consideration. The following is a description of each agreement: · The “Parking License Agreement” would allow up to 75 City vehicles and City employee vehicles to park in the basement levels on the garage during the workday. This agreement is between the City and Box, Inc. This is a month-to- month agreement and would require a 60-day notice for either party to cancel. Finally, there would be no parking charge to the City; however, the City would need to purchase a $20 key-card for each vehicle parking in the garage. Additional details can be found in the attached agreement. · The “Consent to Parking License Agreement” would be signed by the City, Box Inc., and Kilroy. This agreement would allow the City vehicles and City employee vehicles to park in the garage in the evening hours and on the weekends. Without this consent, all the City vehicles would need to be moved out of the garage on nights and weekends, which would be very difficult logistically, and defeat the purpose of freeing up surface lots during the busy evening and weekend periods. Additional details can be found in the attached agreement. If the agreements are approved, the first phase of this program will involve moving all City vehicles out of the Library lot and into the 900 Middlefield garage. The covered garage spaces also will be offered to all City employees in exchange for forgoing their Main Street or Library Lot parking pass. The City will work towards utilizing all the parking spaces available under the agreement. If the agreement is cancelled, City vehicles and employee vehicles will return to the Library and Main Street lots. Staff recommends that the City Council approve these agreements, as it allows for better management of downtown parking resources. This approach is expected to benefit Library visitors and volunteers in particular. It is also a great example of local businesses and building owners contributing to the Partnership Redwood City community benefits program outside the development approval process. ALTERNATIVES The City Council could choose not to approve the agreements, or suggest modifications to the terms. If modified terms were suggested, staff would need to discuss them with Box, Inc. and Kilroy prior to returning to the City Council for approval. FISCAL IMPACT Although there is no charge for parking, the City will have to pay $20 for each key-card issued or replaced. This is expected to cost approximately $1,500 in total for the 75 spaces. This amount will be charged to the City’s Parking Fund. Additional revenue may 6.1.C. - Page 2