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CITY OF REDWOOD CITY, CALIFORNIA <br />Cost of Services (User Fee) Study <br />Matrix Consulting Group Page 15 <br /> <br />5. CITY CLERK & FINANCE FEES <br /> <br /> The fee-related services provided by the City Clerk Department and Finance <br />Division pertain to document copies, photocopies, providing documentation on materials <br />such as DVDs, flash drives, and retuned checks. The following subsections discuss <br />each fee calculated through the study. <br />1. CITY CLERK FEES <br />The project team worked with City Clerk staff to determine the current services <br />provided by the City. The previous fee structure for City Clerk fees had been set based <br />upon a resolution passed in 1990. The City Clerk eliminated the following fees from its <br />schedule: <br />• Municipal Code Book (available online) <br />• Certification of a Copy of Record (only done for internal city departments) <br />• Retrieval of Records (service no longer charged a fee) <br />• Copies of Audio Tape Cassettes (no longer available or produced) <br />• Copies of City Charter (available online) <br />• Copies of City Roster (available online) <br />• Copies of tentative meeting agendas provided by mail (service no longer <br />provided) <br />• Copies of draft meeting minutes provided by mail (service no longer provided) <br /> <br />As the list above indicates the majority of these fees that were eliminated are for <br />services no longer being provided. Based upon discussions with staff some new fees <br />such as fees for flash drives were added. The following table presents the fee name, the <br />current fee, the total cost per unit, and the associated surplus / (deficit). <br />Fee Name Current Fee Total Cost Per Unit Surplus / (Deficit) per Unit <br />Initiative Filing Fee $200 $200 $- <br />Photocopies – per page $0.10 $0.25 $(0.15) <br />Flash Drive <br />8 GB New $8 N / A <br />256 MB New $4 N / A <br />DVD $1.00 $1.50 $(0.50) <br />7.A. - Page 27