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IPhases and Tasks <br />1.1 - Project Sponsor Planning Meeting <br />1.2 - Work Plan Development <br />1.3 -Work Plan Review with Stakeholders <br />1A -Kickoff Meeting <br />1.5 - Request and Revlew Documentation <br />1.6 - Conduct Discussions with City Management <br />1.7 -Conduct System Requirements Interviews <br />I.8 - Document Functional Requirements <br />1.9 - Document Interfaces and Technical Requirements <br />1.10- Document Data Corwersion Requirements <br />1.11- Prepare Initial Organization Readiness Report <br />1.12- Develop Gap Analysis Report <br />1.13 -Identify Potential Vendors <br />2.1- Prepare Preliminary Budget Estimate(s) <br />2.2- Prepare Estimated Timefine(s) <br />RFP <br />3.1 -Prepare, Draft RFP(s) <br />3.2 - Review Draft RFP(s) with Stakeholders <br />3.3 - Inform Potential Vendors of AFP Release <br />3.4 -Release RFP <br />Selection <br />3.5 - Address Vendor Questions <br />3.6 -Facilitate Bidder's Conference <br />3.7 - Prepare Evaluation Approach and Criteria <br />3.8 -Prepare Evaluation Committee <br />3.9 -Screen Proposals <br />3.10 -Review and Score Proposals <br />3.11- Conduct Selection Workshop <br />3.12- Prepare for Proof-of-Capabil ties (POC) <br />3.13 - Facilitate POC Meetings <br />3.14 -Complete Finalists) Due Diligence <br />3.15 -Prepare Response Analysis Report <br />Negotiation <br />3.16 - Research Prior Vendor Agreements <br />3.17 -Conduct Initial Agreement Review <br />3.18 -Facilitate Negotiation Strategy Workshop <br />9,19 -Conduct Negotiation Meetings <br />3.20 -Assist in Council Approval <br />REV: 06-15-17 JS <br />ATTY/AGR/2017.127/ NEXLEVEL-FSR CONSULTANT <br />Page 11 of 12 <br />I Deliverables <br />✓ Draft and Final Work Pians <br />✓ Kickoff Meeting Presentation <br />✓ Documentation Request list <br />✓ Functional Requirements Document <br />✓ interface Context Diagrams and Technical <br />Requirements Documerd <br />✓ Data Conversion Requirements <br />Document <br />✓ Organization Readiness Report, Risk Log, <br />and Change Management Approach <br />✓ Gap Analysis Report <br />• Vendor Usting(s) <br />✓ Preliminary Budget Estimate(s) <br />✓ Estimated Timelines) <br />✓ Draft and Final RFP(s) <br />✓ Vendor Notification of RFP Release <br />✓ Vendor question Responses <br />✓ Agenda for Bidder Conference <br />✓ Evaluation Scoring Approach and <br />ScorinitTempiate <br />✓ Evaluation Scoring Summary <br />✓ POC Meeting Agenda and Scripts <br />✓ Updated Scoring Summary <br />✓ Reference Check Template <br />✓ Response Analysis Report <br />✓ Negotiation Strategy Document <br />✓ Draft and Final Agreement Comments <br />✓ Council Agenda Packet(s) <br />