AgdaPkt 2004-11-22 - Laserfiche WebLink

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, 5 ) 0-4 2. In accordance with the specifications of the 2004-2005 Cost Shared Sidewalk Repair Project Contract Documents, Section 00200, Instructions to Bidders, Section 1.19A, Failure To Execute And Deliver Documents, it states, "If the Bidder to whom the contract is awarded shall, following twenty (20) Days after such award, fail or neglect to execute and deliver all required Contract Documents, insurance certificates, and any other documents required herein, the City may, in it's discretion, proceed against the Bidder's surety bond, cashiers check or certified check, and the proceeds thereof may be retained by the City as liquidated damages for Bidder's failure to properly enter into the Contract Document. The following events demonstrate that the City set reasonable expectations for performance standards within the specifications, work completion in a timely manner, and how we attempted to initiate the contract. We have experienced repeated failed attempts to conduct meetings with your company to review the scope of work and agree upon scheduling dates. On 09/14/04 - Pre-construction meeting, it was agreed that you would have two weeks to deliver contract documents, and submittals for material samples and base rock for compaction curve analysis. In addition we agreed that the first phase of construction should begin on 10/01/04. On 09/15/04 - City Clerk's Office mailed out Contract Document Packet. The City Clerk's office confirmed on October 27,2004 (42 days) after the Pre-Construction Meeting, that the Contract Document Packet had not been received from you. On 10/13/04 - The City's Inspector, Mr. Charles Drechsler, contacted your office by phone in an effort to expedite the execution of the contract document packet. He also requested a work schedule and was told that you are, "...so busy right now, it would be OK if we didn't call until December..." You did agree to meet on 10/13/04 and on 1 0/14/04. Both meetings were cancelled at your discretion. On 1 0/19/04 - The City Clerk's Office contacted your office and talked with "Kiyana" requesting the status of the Contract Document Packet and was told, "Its right he~e, I will send it today." 10/27 -04 -Mr. Drechsler contacteq y.ou to let you know that unless the Contract Document Packet was received by the City Clerk before the end of the day (5:00 pm) on 10/29/04, that the City may pursue the cancellation of the contract. The City Inspector requested another field meeting and you instructed him to contact your Foreman, Ramon, directly. It was agreed that the field meet would take place on 10/28/04 at 9:00 am. 10/28/04 - After 9:00 am, Mr. Drechsler called your Forman, who requested postponing the meeting until 1 0:00 am. At 10:00 am, Mr. Drechsler again contacted your Forman, who stated that he was told not to meet until all the paperwork had been turned in. He referred to a conversation between you and Gordon Mann earlier that morning, regarding the completion of the Contract Documents. Page 2 of 3