AgdaPkt 2017-08-28 Joint SA PFA - Laserfiche WebLink

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ANALYSIS The increased annual cost can be attributed to the following: 1) a 3.17% increase in unit pricing for the new term, to align with the Bay Area Consumer Price Index increase, and 2) Contract Sweeping Services providing more than double the level of service from the previous term. Contract Sweeping Services will provide all residential and commercial street cleaning operations this next term, compared to only half of the City’s residential sweeping operations last year. Street cleaning benefits the community and the environment by removing debris and litter from the City’s roadways. Transferring the street cleaning program to a contractor has allowed PWS to maintain consistent street cleaning service while also increasing staff resources for other right-of-way operations, all without additional funding. Staff requests City Council approval for a one-year extension in an amount not to exceed $360,000, and continued City Manager authority to extend the agreement for four additional one-year terms not to exceed $1,814,702.72. Staff also requests flexibility for the annual total on any extension to adjust as needed to fit street cleaning needs, so long as the total contract price does not exceed $1,814,702.72. ALTERNATIVES City Council may direct staff to revisit the amendment and attempt to renegotiate with the contractor. However, PWS expanded the contractor’s role in the City’s street cleaning operations and a reduction in the annual total is unlikely without a similar reduction in service. FISCAL IMPACT Funds are available in the General Fund. ENVIRONMENTAL REVIEW This activity is not a project under CEQA as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or foreseeable physical change in the environment. ROBIN KIM MANAGEMENT ANALYST 6.1.G. - Page 2