AgdaPkt 2017-08-28 Joint SA PFA - Laserfiche WebLink

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PUBLIC WORKS SERVICES DEPARTMENT FY 2016-17 TRUCKING AND HAULING SERVICES RFP 7 OF 20 Pricing shall remain firm throughout the first year term of the contract. At the end of the initial contract term and each contract anniversary date thereafter for the duration of the contract, prices may, upon Contractor or City request, be increased or decreased. Any price increases will be tied to the Consumer Price Index (CPI) and approved at the discretion of the City. If accepted, the price increase will remain firm throughout the subsequent one-year period. In the event prices are reduced, the reduced price shall apply to all subsequent purchases following the date of the price decrease through to the following contract anniversary date. The Contractor shall submit to the City a revised unit price schedule and supporting CPI information for any requested changes. SECTION VIII. CONTRACT AWARD The PWS will recommend to the awarding authority the award of a contract to the lowest responsive and responsible Bidder. Award of contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Bidder. A Recommendation of Award does not constitute award of contract. Contract documents will consist of the General Services Agreement, this NIB and all related attachments, the Successful Bidder’s written bid, and a Purchase Order issued by the City’s Finance Department. SECTION IX. RIGHTS OF THE CITY This NIB does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of bids or in anticipation of a contract. The City reserves the right to: • Make the selection based on its sole discretion; • Reject any and all bids; • Issue subsequent Notices Inviting Bids; • Postpone contract start date for its own convenience; • Remedy technical errors in the NIB process; • Approve or disapprove the use of particular sub-consultants; • Negotiate with any, all or none of the Bidders; • Cancel the NIB and reject any and all quotations in whole or in part when it is in the best interest of the City; • Waive informalities and irregularities in the bids; • Accept, modify, or reject any items of the bid; • Enter into an agreement with another Bidder in the event the originally selected Bidder defaults or fails to execute an agreement with the City; and • Enter into an agreement with multiple Bidders for different portions of work as outlined in Section VI Scope of Services. 6.1.A. - Page 17