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<br />Name of <br />Bidder <br />Estimated Cost <br />per year <br />Est. Cost + 10% <br />Contingency <br />per year <br />Optional <br />Expenses <br />per year <br />Total <br />per year <br />Waterworks <br />Industries <br />$158,886 $174,775 $19,575 $194,350 <br /> <br />Aquatic <br />Environments <br />$173,585 $190,944 $ 5,355 $196,299 <br /> <br />DBI <br />Services <br />$291,448 $320,593 $ 8,800 $329,393 <br /> <br /> <br />Recommended Bidder: Waterworks Industries Inc. <br /> <br />Substantiation: Waterworks Industries Inc. was the lowest responsible bidder. <br /> <br /> <br />A copy of the full proposal is available for review at the City Clerk’s Office. Attached to <br />the staff report is a budget sheet showing the estimated costs of the proposed services. <br />Staff is confident in Waterworks’ ability to maintain the Redwood Shores Lagoon. <br />Waterworks Industries Inc. has proven to be very knowledgeable regarding State <br />regulations, effective at staying within effluent pesticide limits, and capable of providing <br />a high level of customer service to the residents adjacent to the Redwood Shores <br />Lagoon. Their familiarity with the project and depth of personnel uniquely qualify them to <br />handle the multitude of obstacles faced at this work site. <br />Additional Services: <br />Based on historical records of managing aquatic plants and controlling algae, the total <br />cost could fluctuate significantly due to various factors such as weather, cost and type <br />of algaecide, and additional water sampling and reporting. Staff requests an additional <br />10% funding above the estimated annual $158,886 cost, in the amount of $15,889 per <br />year, be made available for unforeseen circumstances and an additional $19,575 per <br />year to cover any optional expenses associated with water sampling and reporting, for a <br />total not to exceed amount of $194,350. Waterworks Industries remains the lowest <br />bidder when an additional 10% contingency and optional expenses are included with all <br />three bids. <br /> <br />ALTERNATIVES <br />Council may choose not to approve the proposed agreement with Waterworks <br />Industries Inc. and direct staff to find alternate means of managing aquatic plants and <br />controlling algae or re-scope and release another RFP for the service. <br /> <br />FISCAL IMPACT <br />6.1.B. - Page 2