AgdaPkt 2017-08-28 Joint SA PFA - Laserfiche WebLink

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PUBLIC WORKS SERVICES 2017 Redwood Shores Lagoon Aquatic Plant Management and Environmental Engineering Services RFP Attachment A 3 (http://www.redwoodcity.org/home/showdocument?id=1802 ) to incorporate all of the changes required since 2003 to perform maintenance operations on Redwood Shores Lagoon. h. Communication Protocols. The City requires that the selected firm demonstrate a high level of accountability and communication throughout the term of the Agreement. The approach to and standards for communications with City staff, the City’s water quality sampling consultant (see “i” below), and residents should be clearly articulated in the proposal, and include especially notification to residents of actions, i.e. chemical applications, that will restrict recreational activities, and the firm’s complaint resolution process. i. Coordination. The successful firm will be required to communicate and coordinate its chemical treatment schedule with the City’s independent water quality monitoring / sampling consultant (and City’s Utilities Specialist) by providing advance notice of a minimum 48-hours prior to any chemical treatments to allow for pre-treatment sampling and 24-hour notice following treatments for post-treatment water sampling in compliance with the City’s Water Quality Monitoring Plan, also contained in the City’s draft Lagoon Management Plan: Redwood Shores Lagoon, July 2003 (http://www.redwoodcity.org/home/showdocument?id=1802 . Fee Schedule Delineating hourly rates and work unit pricing for the following, including definitions of any and all inclusions: • Staffing • Equipment • Chemical application, including unit cost of chemicals • Trash and debris collection and disposal • Surveying / inspections for aquatic plant growth, trash and ambient lagoon conditions • Consulting and meetings, which may include public / residents meetings • Report preparation • Lagoon Management Plan update • Incidental costs, i.e. travel (per mile), equipment, storage, administrative fees Cost Projections Using the attached City “Cost Projections Work Sheet” or a format that contains the required information provide an estimate of effort hours and associated billable costs for per month of the Agreement. Information provided should have a direct nexus to the proposed work plan described above. A sample nexus has been provided on pages 4 and 5 of Attachment A. Note that the initial contract is proposed for a 2-year period therefore the estimated monthly costs apply to each year of the two year contract. 6.1.B. - Page 27