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Such employees or representatives shall not enter any work location without the <br />prior consent of the City Manager or his or her designated representative. Pre- <br />arrangement for routine contact may be made by agreement between the <br />Association and the department head and when made shall continue until revoked. <br />Access shall be restricted so as not to interfere with the normal operations of the <br />department or with established safety or security requirements. Solicitation of <br />membership and activities concerned with the internal management of the <br />Association, such as collecting dues, holding membership meetings, campaigning <br />for office, conducting elections and distributing literature shall not be conducted <br />during working hours unless approved in advance by the City Manager or his or <br />her designated representative. <br />SECTION 4. CITY RIGHTS <br />To insure that the City is able to carry out its constitutional, chartered and statutory <br />functions and responsibilities, nothing contained herein shall be construed to require the <br />City to meet and confer on matters which are solely a function of management, including <br />the right to direct the work force; to select and determine the number and types of <br />employees required; to determine the content of job classifications; to hire, transfer, <br />promote, suspend, discipline and discharge employees; to assign work to employees in <br />accordance with the requirements of the City; to establish and change work schedules and <br />assignments; to lay off employees for lack of work; to expand or diminish services; to <br />subcontract any work or operations; to determine and change methods of operations; to <br />determine and change work locations an the processes and materials to be employed; to <br />take all necessary actions to perform its functions in emergencies. <br />SECTION 5. ASSOCIATION REPRESENTATIVES <br />City employees who are official representatives or unit representatives of the Association <br />shall be given reasonable time off with pay to attend meetings with management <br />representatives, or to be present at hearings where matters within the scope of <br />representation or grievances are being considered. The use of official time for this <br />purpose shall be reasonable and shall not interfere with the performance of City services <br />as determined by the City Personnel Officer. Such employee representatives shall submit <br />a written request for excused absence to the Police Department head or his or her <br />designated representative with an information copy to the City Manager, at least two (2) <br />working days prior to the scheduled meeting whenever possible. Except by mutual <br />agreement, the number of employees excused for such purposes shall not exceed two (2). <br />5 <br />