AgdaPkt 2017-10-02 Joint SA PFA - Laserfiche WebLink

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6.1.B. - Page 23 The Contractor must complete, sign and submit Attachment A — Bid Pricing Form with Contractor's bid. All pricing must be inclusive, and include all labor, material, and equipment necessary for all tasks listed in this Scope of Services. Provision of this information assists the City in determining whether the Bidder understands the project, whether the costs are fair and reasonable in light of the services to be provided, and provides City staff with tools to negotiate the final cost. The Contractor acknowledges that by submitting a bid, the Contractor's proposed pricing is bound for 90 days after the Bid Submittal Deadline. TERMS AND CONDITIONS A. City's Standard Terms and Conditions The terms and conditions set forth in Attachment D - Sample General Services Agreement will apply to any contract resulting from this NIB. B. Pricing Pricing shall remain firm throughout the first year term of the contract. At the end of the initial contract term and each contract anniversary date thereafter for the duration of the contract, prices may, upon Contractor or City request, be increased or decreased. Any price increases will be tied to the Consumer Price Index (CPl) and approved at the discretion of the City. If accepted, the price increase will remain firm throughout the subsequent one-year period. In the event prices are reduced, the reduced price shall apply to all subsequent purchases following the date of the price decrease through to the following contract anniversary date. The Contractor shall submit to the City a revised unit price schedule and supporting CPI information for any requested changes. SECTION Mill. CONTRACT AWARD The PWS will recommend to the awarding authority the award of a contract to the lowest responsive and responsible Bidder. Award of contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Bidder. A Recommendation of Award does not constitute award of contract. Contract documents will consist of the General Services Agreement, this NIB and all related attachments, the Successful Bidder's written bid, and a Purchase Order issued by the City's Finance Department. SECTION IX. RIGHTS OF THE CITY r This NIB does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of bids or in anticipation of a contract. The City reserves the right to: PUBLIC WORKS SERVICES DEPARTMENT FY 2017-18 LABORATORY SERVICES NIB 7 OF 28