AgdaPkt 2017-10-02 Joint SA PFA - Laserfiche WebLink

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6.1.A. - Page 3 and environmental permitting for the Project. The County took the lead the preliminary MOU effort. On May 16, 2017, the County Board adopted a Resolution, authorizing County's on-call consultants to be retained to provide engineering and professional services for the Flood Resilience Program under the direction of the Director of Public Works when and if services are needed. The purpose of the MOU is to establish the terms and conditions for the cost sharing and responsibilities of the Bayfront Canal/Atherton Channel Collaborative (Collaborative), which consists of the City of Redwood City, the City of Menlo Park, the Town of Atherton (Cities) and the County of San Mateo (County). The Town of Woodside was invited to participate; however, on July 26, 2017 the Town of Woodside notified the County that the Town of Woodside would not be participating in the MOU. On September 6, 2017, the City of Redwood City's Bayfront Canal City Council Subcommittee (Bain, Borgens, Gee) was convened to review the terms of the MOU. The Subcommittee expressed overall support for the project, however had concerns about project timing. Specifically, the Committee wanted to make certain that the collaboration would not delay the Project's December 2018 completion date. The Committee also had a specific concern that the MOU could be terminated, and work would stop, with a 30 -day notice from any agency. Those concerns were expressed to the other member agencies, as described in the report below. The MOU was originally expected to be approved by the Town of Atherton and City of Menlo Park earlier this month. However, the Town of Atherton Council continued the item, noting several concerns and requests for additional information. The City of Menlo Park did not hear the item in September, and the item is now scheduled for October. The following is now the anticipated schedule for consideration of the MOU by each agency: • Town of Atherton - October 4th • City of Menlo Park - October 10th • San Mateo County - October 17th Due to the concerns expressed by the Town of Atherton, City staff will be concurrently working on an alternative plan to complete design and construction of these flood improvements in a timely manner. While this collaboration and MOU would result in each jurisdiction taking responsibility for their stormwater, ultimately, time is the most important factor, as residents are severely impacted each time this area floods. ANALYSIS The Memorandum of Understanding (MOU) covers consulting costs for the planning, engineering, environmental permitting and negotiation of property access rights on the Bayfront Canal and Atherton Channel Flood Improvement Project among the agencies that share the watershed. The consultants will work under contract with the County of San Mateo (County), who will be the contracting agency and serve as the Project