BOOK 26_1955-11-28 to 1957-06-17

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I 149 subdivision fees. The Council must take into account property which has been in Redwood City for many, years. He suggested taking property as far back as 1950 which is still vacant and when the owner applies for a building permit, he should be charged, the subdivision fee. The present population in Redwood City is making it necessary to do something about the Sewage Disposal Plant and extensions must be done this year. ' A bond issue might be needed to reconvert and add to the Sewage Plant. The probkbly can meet the expansion'° jj on this plant by raising the fee for use of the sewers. The present rate .is 609. If a bond issue is applied it might raise the tax rate as much as 5¢. If consideration is not given now, tax rate will necessarily have to be increased. By applying the annexation and subdivision fee much of the cost to the present tax payers would be eliminated. He was of the opinion that consideration should be given to annexation and subdivision fees retroactive to 1950- Mayor Royer announced that this would be taken up at a study meeting. COUNCILMAN'i1EISS REPORT REGARDING POLICY CONCERNING AGENDAS, INTRODUCTION OF NECT MATERIAL AT COUNCIL MEETINGS, ETC. Councilman 'Weiss read the following report: Establishment of policy or rule requiring more complete information to be submitted to council on questions or problems for consideration or determination by the council. With the agenda for council meeting of April 30, each councilman received a note reading as follows: "Should you wish to have an item placed on the agenda, please forward memo to the City Clerk, Deadline is 12:00 P.M. Friday." Personally I welcome the idea, because it is the yeast that can and should lead to the establishment of a policy or rule that will guide councilmen and others in their desire to have matters included on the agenda for careful consideration by the council in regular meeting. 9 I must admit however that I am not quite clear as to the complete intent — Is it intended as a principle that councilmen shall not hereafter offer new material at Council meetings: Is it further intended that all proposals shall be submitted in writing? The forms attached to the aforementioned note are addressed to the city manager, is it intended that the city manager will explore and analyze such proposals and submit necessary factual data bearing on the question together with his conclusions and recommendations? I am whole heartedly in accord with the general idea and -sincerely advocate any proposal that will assist us in transacting the public business in a more orderly, progressive and informed �. manner. Accordingly may I suggest that the Mayors proposal be explored and expanded so that there may be drawn up a policy or rule that shall guide everyone concerned. There is no question that it would be good business to submit all matters in a manner that would permit the city manager, as our advisor and administrative officer to gather the necessary data which will permit us to act intelligently on any and all questions. It further believe that any question or problem, except those of an emergency nature, brought to the floor by any one in any manner at a stated meeting should always be referred either to a committee, commission or the- city manager as the case may warrant, before some is considered or acted upon by the council. Naturally it follows that under such a procedure we would have a complete and comprehensive report prepared by a given time as indicated by the mayor or the council. Such report, which by the way should accompany every submission to the council no matter from what source, should be complete and be made available to each councilman (by furnishing a copy) at least three days before the date it is to appear on the agenda. The report above referred to should contain in substance and summary at least the following: a. Source, individual, committee or agency of origin. b. The import and scope of the question or problem. c. Factual data, information, etc. bearing on the question or problem, cost estimates (rough) wherever applicable possible alternates, etc. �!_ I d. Summary of findings and conclusions. I( e. Their recommendations. 4th E. City managers comments and recommendations where the matter was originated by some source or agency other than his office. In pursuance of the foregoing it is my recommendation that the city attorney be requested to formulate and submit three weeks hence a prepared statement that shall incorporate in substance the £opegoing ideas for adoption as a plicy or rule for the guidance of the council and all other -city officials, boards, commissions, committees, etc. Mayor Royer again explained why he was adking the Council to try his policy for one month in regard to giving the Clerk items for the agenda. If his system does not prove itself, then they can change it and try something else. He asked that they at least give it a try for one month. Councilman Herkner suggested that Councilman Weiss's report be studied at the same time Councilman Stout's report of annexation is considered. This was agreed upon by the Council. CITY ENGINEER REGARDING REZONING TO C -1—H CANYON ROAD AND OAK KNOLL DRIVE. Previous approvals of rezoning and