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City of Redwood City ~.sign-Builder Selection 3.1.3 Establish procedures for coordination among the City of Redwood City, trade contracts, and D-B with respect to all aspects of the project, and implement such procedures. 3.1.4 Schedule and conduct progress meetings at which trade contractors, City of Redwood City Project Manager, and D-B can discuss jointly such matters as procedures, progress, problems and scheduling. 3.1.5 Provide regular monitoring of the schedule as construction progresses. Identify potential variances between scheduled and probable completion dates. Review schedule for work not started or incomplete, and recommend to the City of Redwood City Project Manager and trade contractors adjustments in the schedule to meet the probable completion date. Provide summary reports of each monitoring and document all changes in schedule. Document all changes in schedule where delays are concerned. 3.1.6 Determine the adequacy of the trade contractors' personnel and equipment and the availability of materials and supplies to meet the schedule. Recommend courses of action to the City of Redwood City's Project Manager when requirements of a trade contract are not being met. 3.2 Physical Construction. Provide all supervision, labor, materials, construction equipment, tools and subcontract items which are necessary for the completion of the project which are not provided by either the trade contractors or the City of Redwood City. To the extent that the D-B performs any work with its own forces, it shall, with respect to such work, perform in accordance with the plans and specifications and in accordance with the procedure applicable to the project. 3.3 Cost Control. Develop and monitor an effective system of project cost control. Revise and refine the initially approved project construction budget, incorporate approved changes as they occur, and develop cash flow reports and forecasts as needed. Identify variances between actual and budgeted or estimated costs and advise City of Redwood City's Project Manager and Architect whenever projected costs exceeds budgets or estimates. 3.3.1 Maintain cost accounting records on authorized work performed under unit costs, actual costs for labor and material, or other base requiring accounting records. Afford the City of Redwood City's Project Manager access to these records and preserve them for a period of three (3) years after final payment. C :~back456twkgfls~99010V:tFP Page 23 of 32 3/09/99