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<br />b.. 1- ~ø I <br /> <br />REPORT <br /> <br />To the Honorable Mayor and City Council <br />From the City Manager <br /> <br />February 7, 2005 <br /> <br />Subject <br />Maintenance Agreement with the Town of Woodside <br /> <br />Recommendation <br />By Motion, approve the maintenance agreement with the Town of Woodside for Redwood <br />City's Public Works Services staff to maintain specified traffic signals and street lights for <br />the Town of Woodside in the amount of $800, plus call-back service. <br /> <br />Background <br />The Town of Woodside and Redwood City have a shared traffic signal at the intersection <br />of Farm Hill Boulevard, Woodhill Drive, and the entrance to Canada College. Woodside <br />owns the traffic signal controller and half the signal poles. Redwood City owns half the <br />signal poles and performs the maintenance to those signal poles located within Redwood <br />City. The City does not maintain the controller and has not paid Woodside any fees for the <br />maintenance of the controller at this shared intersection. <br /> <br />Woodside has recently experienced an increase in the contract with their traffic signal <br />maintenance vendor. This presented a great opportunity for Redwood City to offer our <br />services to the Town of Woodside. Woodside was interested in Redwood City performing <br />the traffic signal maintenance work. Staff negotiated and developed the maintenance <br />agreement to provide services to Woodside. <br /> <br />The fee schedule was developed based on the maintenance experience with the City's <br />brand of controller equipment - which is also in operation at this intersection. City staff <br />inspected the cabinet and controller and confirmed that it was compatible with the <br />equipment already maintained by the City. Additionally, Woodside requested to include <br />the maintenance of the street lights between this intersection and Interstate 280 along <br />Farm Hill Boulevard. <br /> <br />The routine traffic signal maintenance which Redwood City already performs to the other <br />City-owned traffic signal controllers will now be performed on the Woodside cabinet. The <br />maintenance agreement contains a fixed rate of $800.00 per year which adequately covers <br />this routine controller maintenance. Any additional service needs for the traffic signal or <br />street lights - power outage responses, lamp failures, knockdowns, wiring failures, etc., <br />will be responded to using a time and materials fee schedule. <br /> <br />The agreement hourly rate for normal working hours, 7:00 am to 3:30 pm is $44.60. The <br />call-back rate between 3:30 pm and 7:00 am is $66.90. The City's two electrician's <br />salaries range from $31.79 to $34.97 per hour, and call-back overtime rate from $47.69 <br />and $52.46. The contract hourly rates include a 25% mark-up over the electrician's <br />average hourly rates. There is a 15% mark-up included in the agreement for all materials <br />and supplies purchased for use in repairs. <br /> <br />Page 1 of 2 <br />